Adding Volumes and Copies
1. INTRODUCTION
When an item is added to an already-catalogued bibliographic record for a new location, a new volume is created. When an additional item is added to the same location, a new copy is created.
51.1 New volumes
New volumes are added to bibliographic records by creating a new call number structure (or by loading the order if the order record is multi-part).
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NOTE: For placement of subfield z in a call number, see Subfield z in Call Numbers, Section IX, Chapter D.
51.3 2 New copies
- Click on the Call Number and Item Maintenance wizard.
- Search for and display the item to which you wish to add a second copy.
- Click on the Modify button at the bottom of the screen.
- Click on the Add Item button and add an item ID and supply the other information as needed.
- Click on Save to update the record.
- Be sure to edit the MARC holdings record after adding a volume (see MARC Holdings Records, Section III, Chapter M).
6. 2 DUMMY CALL NUMBERS
62.1 Introduction
Dummy call numbers are added to all set-standing orders, serial records with ongoing subscriptions, and multi-volume monographs that contain four or more volumes. This format displays a message to users directing them to look at the bibliographic record to see which specific volumes are held by Fondren Library.
62.2 Creating dummy call numbers
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