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Executive Committee

Members

  • Sara Lowman (Chair)
  • Melinda Flannery
  • Denis Galvin
  • Mary Lowery
  • Kerry Keck
  • Lee Pecht
  • Lisa Spiro

Purpose

The Executive Committee will serve as the main governing body for the library's development. The main functions and responsibilities of the Executive Committee include:

  • Accountability for the ongoing development of library services, programs, and procedures
  • Adjudication of the library's $16M budget, including preparation of annual capital and operational requests
  • Steering the Planning Council, helping to set its agenda and following through with its recommendations
  • Oversight of the forthcoming library fund raising initiative
  • Fostering communication with the rest of campus regarding the library's goals and objectives, as well as communication internal to Fondren Library

 


Librarian's Assembly Executive Committee

Members

  • Scott Carlson (2016-2018)
  • Scott Vieira (2016-2018)
  • Kathy Weimer (2015-2017)
  • vacant position

 


Career Advancement Program (CAP) Review Committee

Members

  • David Bynog (2017-2019)
  • Andy Damico (2016-2018)
  • Dara Flinn (2016-2018)
  • Mang Sun (2017-2019)
  • Elka Tenner (2016-2018)

 


Staff Association Executive Committee

Members

  • Francine Arizmendez (2016-2017)
  • Mauricio Prado (2017-2018)
  • Rebecca Russell (2016-2017)
  • DaVian Smith (2017-2018)

Purpose

To work with the library administration to expedite and improve lines of intra-library communication; to choose the Chairpersons of the standing committees and advise them on selecting committee members; to receive reports from the standing and ad hoc committees, to advise these committees, and to coordinate their actions; to allocate financial resources; to arrange remembrances for staff members and library associates as appropriate and as funds permit; to submit reports and petitions to the University Librarian, to the association membership, and to other organizations and offices on campus


Accessibility Committee

Members

  • Linda Spiro (Chair)
  • Debra Kolah
  • Peggy Shaw
  • Jane Zhao
  • Mary Brower
  • Melinda Flannery (Administrative Liason)

Purpose

To stay abreast of accessibility issues affecting the library and trains library staff members to be aware of and sensitive to the accessibility needs of our workers and patrons.



Collection Management and Development Council

Members

  • Kerry Keck (Chair)
  • Mary Brower
  • Sandi Edwards
  • Amanda Focke
  • Joe Goetz
  • Debra Kolah
  • Janice Lindquist
  • Jet Prendeville
  • Jun Qian
  • Kim Ricker
  • Bob Sabin
  • Peggy Shaw
  • Anna Shparberg
  • Linda Spiro
  • Elka Tenner
  • Amanda Thomas
  • Kathy Weimer

Meeting Time: Second Tuesday of every month.

Purpose

To discuss collection development and management issues.

 


Special Projects Subcommittee

Members

  • Sandi Edwards
  • Jun Qian
  • Bob Sabin
  • Anna Shparberg
  • Elka Tenner (Facilitator)

Purpose

To manage special projects funds by soliciting requests for one-time funding, evaluating potential value to Fondren's users, and to initiate ordering.

 


Research Data Management Team

Members

  • Lisa Spiro (Chair)
  • Jean Aroom
  • Scott Carlson
  • Shannon Kipphut-Smith
  • Jun Qian
  • Monica Rivero
  • Kathy Wiemar
  • Mike Dewey (Director of Campus Services, Central IT)*
  • Jan Odegard (Associate VP, Office of Information Technology & Executive Director, Ken Kennedy Institute for Information Technology)*

Purpose: Rice’s Research Data Management team brings together representatives from Fondren Library and the Center for Research Computing (CRC)/ Office of Information Technology to help Rice researchers manage their research data, as required by many funding agencies. We provide assistance in managing data throughout the research cycle, including providing feedback on data management plans, training on effective data management, and consultation on tools and resources at and beyond Rice.

*Occasional participants.

 


Disaster Recovery Team (DiRT)

Members

  • Andy Damico (chair)
  • Bill Coxsey
  • Denis Galvin
  • Sue Garrison
  • Joe Hatfield
  • Lee Pecht
  • Anna Shparberg
  • James Springer


Meeting Time: As needed

Purpose

The Team is charged to 1) engage in a periodic review every 6 months of the existing disaster plan, 2) ensure disaster recovery supplies are well stocked, and 3) recommend programs to heighten staff awareness of disaster recovery routines. The Team is charged as an ongoing group.

Resources

Disaster Preparedness Plan - May 2016 

Fire Extinguisher Locations - 2013

Disaster Preparedness Floor Plans

Weather/Emergency Information Page

Preservation Services Lib-Guide

 


News from Fondren Committee

Members

  • David Bynog 
  • Scott Carlson
  • Debra Cosby
  • Melinda Flannery
  • Debra Kolah 
  • Mary Lowery
  • Kathy Weimer

 


Activities and Events Committee

Members

  • Sue Garrison (Co-chair)
  • Amanda Thomas (Co-chair)
  • Rosalba Benavides
  • Bill Coxsey
  • Andy Damico
  • Sue Garrison
  • Nancy Infante
  • Janice Lindquist
  • Norma Perez
  • Jeanette Sewell
  • James Springer
  • Cathy Wilson

 


Sign Committee

Members

  • Sandi Edwards (Chair)
  • Joe Hatfield
  • Jeff Koffler
  • Alice Rhoades

 


Staff Relations Committee

Members

  • DeAndrea Smither (Chair)
  • David Bynog
  • Rebecca Russell
  • Janet Thompson

 


Horizon Committee

Members

  • Joe Goetz (2016-2017)
  • Janice Lindquist (2016-2017)
  • Heidi Vieria (2016-2017)
  • Siu Min Yu (2016-2017)
  • Sue Garrison (2017-2018)
  • Alice Rhoades (2017-2018)
  • Bob Sabin (2017-2018)
  • DaVian Smith (2017-2018)

Purpose

This group will be a 'think tank' that looks at trends in libraries and information resources, emerging technologies, and user experience. It will serve as a conduit between the Executive Committee and the library staff, facilitating a free flow of ideas and innovations. The group’s official charge:

  • Hold quarterly sessions with the entire library staff to brainstorm and discuss ideas and issues for further research
  • Report on these ideas and issues to the Executive Committee at a regularly scheduled meeting time
  • At the request of the Executive Committee, research, analyze, and make recommendations on specific issues
  • Make presentations to the library staff on topics researched at the request of the Executive Committee

The group will:

  • Be appointed by the Executive Committee
  • Consist of library staff members who will serve for two years, with half the group rotating off each year. The initial group will have four library staff serving a one-year term and four library staff serving a two-year term. Any full-time staff member is eligible for membership.
  • A chair will be chosen for the first group, with the group then choosing its own chair later.
  • Meet on a regular basis
  • Create sub-groups composed of library staff who may volunteer based on their interest in specific research topics, when necessary
  • Consult with any member of the Executive Committee as needed

 


Committee for Marketing and Customer Service (C-MACS)

Members

  • Norie Guthrie (through end of customer service training initiative, co-chair)
  • Michael Chiles (through 2018) (Co-Chair)
  • Scott Carlson (through 2018)
  • Bill Coxsey (through 2018)
  • Jane Zhao (through 2019)
  • Jeanette Sewell (through 2019, Co-Chair)
  • Jeff Koffler (ex officio)
  • Debra Kolah (ex officio)
  • Mary Lowery (ex officio)

Membership rotates in May.

Purpose

To maintain the brand identity of Fondren Library and raise the visibility of Fondren Library among Rice University students, faculty, staff, alumni, the Houston community, and other appropriate audiences through print, web, and social media.  The group will develop marketing materials for use in promoting the library. The group will utilize survey, communications tools, and customer service training opportunities to enable the library to develop and maintain a welcoming customer service philosophy.  (Historical note: This group was formerly named Marketing and Service Team - MAST.)



Public Access Working Group (ad hoc)

Members

  • Shannon Kipphut-Smith (Chair)
  • Robert Estep
  • Denis Galvin
  • Ying Jin
  • Debra Kolah
  • Monica Rivero
  • Lisa Spiro

Purpose:

The purpose of this working group is to conduct an assessment of Fondren’s ability to meet new federal public access requirements and offer recommendations for Fondren to prepare for the directive.

 

Committee Final Report

 


Library Training, Travel and Development Committee

Members

  • Dara Flinn (Co-chair)
  • Scott Carlson (Co-chair)
  • Andy Damico
  • Shannon Kipphut-Smith
  • Nadalia Liu
  • DaVian Smith
  • Amanda Thomas
  • Kathy Weimer
  • Siu Min Yu
  • Melinda Flannery (Administrative Liaison)

Purpose

To encourage all library staff to attend professional and scholarly conferences as well as workshops, seminars and other educational and professional activities, both local and national, which enhance the skills and knowledge of each member of the staff.

 


Student Assistants, Ad Hoc Committee on Library

Members

  • Jane Zhao (Chair)
  • David Bynog
  • Sandi Edwards
  • Sue Garrison
  • Karen Hyde
  • Kim Ricker
  • Monica Rivero

Purpose

To serve in an advisory capacity to the Executive Committee. The primary duties of this committee will be:

  1. Student budget -- the committee will be responsible for making recommendations to the Executive Committee regarding the allocation of the student assistant budget.
  2. Training -- the committee will sponsor an annual library training session in the Fall, providing students with an overview of how the library works, how to fill out time sheets, providing a list of rules for employment, etc.
  3. Reviewing student job classifications and pay scales -- the committee will periodically evaluate pay scales within the library and compare them with campus rates.
  4. Manual -- the committee should develop a training manual for students. This manual could contain general information about working in the library, a sample time sheet with instructions, a copy of the building and departmental hours, a list of rules for employment, and a calendar of time sheet due dates.
  5. Bring other student work related issues to the attention of the Executive Committee.

 


Web Team

Members

  • Debra Kolah (Co-Chair)
  • Scott Vieira (Co-Chair)
  • Sid Byrd
  • Amanda Focke
  • Sue Garrison
  • Jeff Koffler
  • Jet Prendeville
  •  Jeanette Sewell
     

Charge

The Web Team oversees and manages the library’s existing web interfaces and develops appropriate strategies for incorporating and evaluating changes in the most effective manner.
It recognizes that users do not experience digital tools in a silo, and that all of Fondren’s tools are interconnected. A team that facilitates communication between the stakeholders of
Fondren’s digital tools will facilitate a better research experience for users across those tools.

The Web Team is an implementation team tasked with the following:

  • Providing a strategic vision for Fondren Library web interfaces
  • Ensuring a web presence that promotes the library’s role supporting research and teaching, while facilitating a productive and effective user experience
  • Reviewing, approving and prioritizing proposed enhancements to existing web and discovery interfaces
  • Evaluating the effectiveness of existing and newly developed interfaces and tools for all users, including library staff
  • Collaborate with the UX Office in commissioning and conducting ongoing usability testing of interfaces.

The Web Team is responsible for ensuring the visual consistency of and functional integrity in interfaces that include, but are not limited to, the following:

  • Fondren Library’s home page
  • Static content pages (e.g. how-to pages, LibGuides, blogs)
  • Search interfaces which the library controls (i.e. catalog, digital collections)

Additionally, where possible, the Web Team will work on enhancement and branding of tools where the library has limited control -- SFX, EDS, Ares.

Activities

It is the expectation that Web Team members will engage in the following activities:

  • Regularly communicate library’s web interfaces to Fondren Library staff.
  • Collect feedback and solicit opinions from area experts on search and retrieval.
  • Charge or lead ad hoc, collaborative, cross-departmental teams to manage the full life cycle of web projects
  • Facilitate communication about web projects, regularly sharing information with and inviting opinions from library staff and other users
  • Make recommendations regarding the development of the library’s web interfaces to library leadership, involving library staff and other users, as needed
  • Ensure the process for reviewing, prioritizing, implementing and assessing proposed changes is transparent and effective
  • Conduct or request regular assessment of web services to ensure effective responses to user needs; ensure that findings and analysis are shared with library staff and used to inform web strategy and projects

As a group, Web Team members should collectively possess the following interests, skills or experience in order to make well-informed decisions and implement web projects in a timely manner:

  • Knowledge of library users’ expectations and needs
  • Expertise and interest in user interface design
  • Strong understanding of information-seeking behavior
  • Interest in and experience managing web projects, related tasks and communication
  • Ability to determine technical feasibility, resource requirements and systems architecture
  • Experience and ability to evaluate, assess and communicate findings related to current and newly developed tools and interfaces
  • Knowledge of academic tools in use and under development to ensure integration of library resources with other tools and services
  • Understanding of the role of the library’s web presence in meeting scholarly research, marketing and development needs
  • Understanding of library staff members’ technology needs and workflows
  • Excellent communication and interpersonal skills and interest in working in a highly collaborative environment

Operations

The success of the Web Team lies in its commitment to work closely with library staff who maintain particular web tools (e.g. SFX, EDS, Omeka, LibGuides, Ares) and seek input regularly from groups representing various users and form ad hoc project teams to deploy changes when appropriate.

The Web Team will collaborate closely with the Executive Committee to guide strategic vision for the library’s web presence and to stay informed of major projects and interface enhancements.

The Web Team will utilize change control to announce modifications/updates to web sites. Changes will be announced 14 days prior to when they will be put into production in order to provide for a period of feedback. A Fondren Wiki will be created for the purpose of documenting and communicating changes. Change control will be added to the wiki and will be sent out through libstaff.

Sponsorship & Evaluation

The co-chairs of the Web Team will meet with the Executive Team semiannually or as needed to report on successes and concerns. Additionally, the Web Team will report on its work regularly at town hall meetings and employ diverse methods to solicit and respond to feedback from library staff and other users, both on the structure of the group and the projects it manages.



Survey Data Implementation Group

Members

  • David Bynog (Co-Chair)
  • Kathy Weimer (Co-Chair)
  • Jean Aroom
  • Angela Brown
  • Amber Seely
  • Amanda Thomas
  • Sandi Edwards (ex officio)
  • Debra Kolah (ex officio)

Instruction Committee

Members

  • Joe Goetz (Chair)
  • Mary Brower
  • Norie Guthrie
  • Kim Ricker
  • Lisa Spiro
  • Amanda Thomas
  • Kathy Weimer
  • Jane Zhao

Purpose

To improve the coherence of instructional offerings across library departments and to find and address unmet instructional needs.


Social Media Group

Members

  • Debra Kolah (Leader) 
  • DeAndrea Smither (Snapchat) 
  • DaVian Smith (Instagram) 
  • Jeanette Sewell (Facebook and Twitter bot) 
  • Kathy Weimer (Twitter) 
  • Michael Chiles (Instagram) 
  • Norie Guthrie (Twitter)
  • Joe Goetz (Facebook) 
  • Amanda Thomas (Facebook)
  • Melinda Flannery (Facebook) 
  • Shannon Kipphut-Smith (Twitter) 

  • Kerry Keck (Emergency Information only, via Twitter and Facebook) 

Purpose 

Group actively engages our users via assigned social media channels: Facebook, Twitter, SnapChat, Instagram, and YouTube. Meets quarterly. 

Recent group update: http://libstaff.blogs.rice.edu/2017/06/28/social-media-group-updates/