Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

EVENT PROMOTION

C-MACS event promtion promotion services are available for all events being organized by Fondren Library staff.

...

  1. Who is your audience?

  2. What date have you chosen? Does this conflict with other major events on campus or holidays?

  3. What specific activities are you planning?

  4. What kinds of advertisement do you want? Flyers, website graphics, table toppers? Based on your answers to the questions above, you should be able to formulate some visual ideas. You should now contact Jeff Koffler. He will be able to create a unique image that can be used for your posters, fliers, website promotion, emails, etc.

  5. After getting your image, you can now communicate it to your intended audience, which you defined above.

    1. For reaching students, Twitter, Facebook, Instagram, and (coming soon) Snapchat are all great communication pathways. You can also send an email to ustudents-l@mailman.rice.edu, put up posters near the entrance, and contact Jeff about placing the image on the website calendar and website scroll.

    2. For university staff, use ALLDEPTS, our social media channels, put up posters near the entrance, and contact Jeff about placing the image on the website calendar and website scroll..

    3. For the outside community, use our social media channels, put up posters near the entrance, and contact Jeff about placing the image on the website calendar and website scroll.

    4. For grad students, use our social media channels and submit info to their weekly newsletter. You can also put up posters near the entrance and contact Jeff about placing the image on the website calendar and website scroll.

  6. If you would like to post to Fondren Library social media channels, please fill out the event form from C-MACS here: http://ow.ly/ERzS30dvDTY
  7. Will the event have an impact on parking, or bring in outside visitors? Contact RUPD to let them know about the event in advance. 

After following the steps above, if you need to meet with C-MACS about additional planning ideas, please feel free to contact the co-chairs, Michael Chiles and Norie Guthrie or incoming co-chair Jeanette Sewell. 

...

Rice Community Advertising Channels

RUPD

Meet/Email Alumni Affairs

...

AddressAudienceApproval Guidelines and Distribution ProcessTiming
    
alldepts@rice.eduAll Rice staff?

Approved by the Deputy Secretary to the Board Of Trustees and Office of the President (Cynthia Wilson) as received.

 Email must be explicitly state that the event is Rice-related by including verbiage such as, "Fondren Library at Rice University."

Usually approved within a day
pres-fac@rice.eduAll Rice faculty? Usually approved within a day
ustudents@rice.eduAll Rice undergraduate studentsReceived by student secretaries of all colleges, who then combine all emails into master announcements distributed to students periodically. The contents of original email can be significantly modified/shortened/commented on as desired by the secretaries. 
gsa@rice.eduAll Rice graduate students  
gisrice@mailman.rice.edu Approved by GIS/Data Center staff (Jean Aroom or Kim Ricker) as received.Usually approved within a day

 Past Past Events List (Selective) 

Regularly Scheduled Events with Fondren Participation

...