RT 4.4 Building Search Queries and Saving Searches

RT updated to 4.4.4

6/2020 - Updated RT from 4.4.2 to 4.4.4. Wiki updated to point to RT Documentation for 4.4.4

RT (Request Tracker) includes a Search Query Builder function that allows users to create various search queries for the type of tickets they are most interested in. All queries can be saved and reused.

When using RT regularly throughout their workday, users can benefit by creating and saving Searches of data most regularly used or viewed. These saved searches can be added to a personal dashboard to give the user a quick look at their preferred data.

Keyboard Navigation Keys

The Keyboard Shortcut Keys can be used to navigate the tickets within the search results.

RT Search Query Builder

Search Query Builder

Search queries can be created, and modified anytime by a user
Search queries can be Named (description, function)
Search queries can be saved by Name as Personal searches
Search queries can be saved and shared as Group, Function or Department searches
Search Results can be fed to spreadsheets, or RSS feed

Typical Search Query Use Cases

To search and display tickets matching a criteria. Examples:
- new/open tickets, within a queue, not yet assigned/worked
- tickets opened within the last week
- My Open tickets - to-do items listing, or use for jumbo updates or time-worked updates
- tickets created for type of issue (Phishing, Printing, wireless) and for a time frame
To search and display ticket data for a Report
- Resolved tickets, for a Queue or multiple queues, with counts by owner netid
- Resolved tickets, for a date range, by Queue or all OIT Queues. With totals and per Netid counts
Use saved searches on an RT Dashboard
- for grouping data matching a criteria, or status, date ranges etc
- create different Dashboards with multiple saved searches, displayed in sections
- Save Dashboards for self, a Department, Work group, or managers with different saved searches imbedded
To search and display Assets

RT Search Query Builder Examples

Example1: Find all recent, unresolved, UNowned tickets with Subject = demo

Query Builder steps

Select Search == > Tickets ==> New Search. Get Query Build page.

Set: Subject Matches demo
Set: Owner = Nobody
Set: Status is new
CLICK: ==> Add these Terms

Set: Status is Open
CLICK: Add these Terms

SEE: Current Search
Click: at top: show results, or at bottom: Add these Terms and search

Saving your searches

If you want this Search for future use, or to use later on a Dashboard, Save your search with a Description (a name) (i.e., MyOpenTix) .

On the Query Builder Page; Under SAVED SEARCHES section:

Do => Privacy: My Saved Searches
=> Description = demo_nobody (description is Name )
= Select => UPDATE to save it with Description as Name

You can continue to tweak your saved search values, and then Resave it with either Update tab ; or save with a new description name and Save As New