Page History

...

1. To bring in the records, click on the MARC Import link.
2. The Import tab should be selected. By the Source Box, there is a search box icon. Click on it and a search window will appear. Go to the Desktop and click on the prism.dat file. This is where all the files that you exported from OCLC Connexion are saved.
3. In the Destination Box, type in 00 and your initials.
4. Click the Import button.
5. A pop-up will appear that will ask “Are there more files to upload?”. Click no.
6. A log.txt will automatically open after you click no. This shows how many records that you imported. Just close it.
7. Open the Schedule New Reports link.
8. The Templates tab should be selected. Double-click on overlays.
9. A new window will open. Click on the Load tab.
10. In the Input File section, there is a drop-down menu. Click on the drop-down arrow and select the destination file that you created. It is 00 and your two initials. Nothing else needs to be changed on this screen.
11. Click on the Run Now button. A pop-up will appear. Close it.
12. Open the Finished Reports link. This will show you any errors that can occasionally occur when you bring in a report. If you do not see your report, then click on the icon with the bunny sticking out of a hat. This is the refresh icon for the reports screen.
13. You will know when your report appears because it will have the date and time when you submitted the report on the left side of the screen. When your report appears, double-click on it, and click ok on the pop-up.
14.  A new window will appear. Scroll down and look at the report. The report should only show that all the records were replaced. If there are any records that show an error or were loaded, then come get me.
15. After you bring in the report, completely close and then reopen OCLC Connexion. This clears out the prism.dat file to make sure you will only be bringing in new records.

...

1. In OCLC Connexion, if you see different publication years for the book on different records, make sure to check the book to bring in the correct record.
2. Check that the title of the book in your hand is the same on the record.
3. If the book looks to be part of a volume set, set the book aside for me to look at.
4. If the book looks like it is a journal, then set it aside. The book will usually say annual or monthly on the title page.If the record for the book looks bad (i.e. nothing in the 300 field or there is an S.I. in the 260 field), then set the book aside.