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Cataloging Visual Materials
1. INTRODUCTION
Videos with copy are cataloged primarily by the Senior Original Monographs/Special Formats Cataloger and by some Copy Catalogers. Those lacking copy are cataloged by an the Original Monographs/Special Formats Cataloger.
Video materials cataloged on this format include VHS cassette tapes and 4 ¾ in. DVD optical discs.
Apply AACR2, Chapter 7, as (to be repaced by RDA) as well as LC Rule Interpretations, and Bibliographic Formats and Standards. Assign subject headings from LC Subject Headings and Cataloging Service Bulletins. Create call numbers in accordance with LC Classification Schedules.
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Video recordings are searched on OCLC most efficiently with the format Format qualifier /vis.of Visual Materials and/or the Material Type qualifier of DVD video or VHS tape respectively.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging.
2. REFERENCES
Ashley, Lowell E., ed. Cataloging Musical Moving Image Material. Canton, MA: Music Library Association, 1996.
Olson, Nancy B., and Edward Swanson. Cataloging Motion Pictures and Videorecordings. Lake Crystal, MN: Soldier Creek Press, 1991.
Olson, Nancy B., and Edward Swanson. Cataloging Motion Pictures and Videorecordings: 1996 update. Lake Crystal, MN: Soldier Creek Press, 1996.
Olson, Nancy B., Sheila S. Intner, and Edward Swanson. Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2. 4th. ed. DeKalb, IL: Minnesota Scholarly Press, 1998.
3. CREATING PROVISIONAL RECORDS FOR VIDEOS
3.1 Fixed fields. Use the following values in the fixed fields:1 Visual materials are cataloged on the Visual Materials format.
- Rec_Type= gEnc_Lvl= 7
3.2 Variable fields.
*245. *In addition to any other information, include a general material designation in the 245 subfield h (to be replaced under RDA rules by 336-338 fields).
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
260. Include the issuing agency in the 260 subfield b and the date of publication/distribution of the video in subfield c.
260 __ Santa Monica, Calif. : |b Criterion ; |a Los Angeles, Calif. : |b Distributed by The Voyager Company, |c c1987.
300. Include the number of videocassettes or videodiscs in the 300 subfield a.
300 __ 3 videodiscs
4. CATALOGING VIDEORECORDINGS
4.1 Fixed fields. Note this variation for visual materials:
Ctry = Country of Production.
4.2 Variable fields.
007. Required in records for video recordings. Refer to variable field 007 in the Bibliographic Formats and Standards. Appropriate subfield coding varies with each item.
028. Include the video recording number (Publisher’s number) in this field. The indicators should be set to 42.
028 42 6384V |b Turner Home Entertainment
130. For foreign films, include the title in the original language in the uniform title field.
130 0_ Cage aux folles (Motion picture)
245. Main entry is generally by title. Include the general material designation in subfield h and the production company in subfield c (if available). This will change under RDA rules.
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
250. Include the edition statement (if available). The edition statement can be confusing for DVDs. Be careful to distinguish between edition statements related to the item in hand, and series statements relating to the item being part of a publisher’s collection. Statements such as those listed below should be treated as edition statements, whether they carry the word “edition” or not.
250 __ Special edition.
250 __ Deluxe widescreen presentation.
250 __ Widescreen version.
250 __ Letterbox format.
250 __ Collector’s edition, widescreen.
250 __ Standard version.
When a disc carries both a widescreen and standard version, the information becomes a note.
260. Include information on the publication and distribution of the video. Add the place of publication or distribution in subfield a, the name of the cassette or disc publisher in subfield b, and the date of publication/distribution of the video in hand in subfield c (use latest date to be found anywhere on the item or container).
260 __ Santa Monica, Calif. : |b Criterion, |c c1987.
300. Include information on the physical description of the video. Include the extent (number of cassettes or discs and length in time) in subfield a, physical details such as sound and color, in subfield b, and the dimensions in subfield c. Information about accompanying materials added to subfield e.
300 __ 1 videocassette (121 min.) : |bsd., col. ; |c1/2 in.
300 __ 2 videodiscs (ca. 158 min.) : |bsd., col. ; |c4 3/4 in. + |e1 booklet.
538. Include the name of the format (VHS, DVD, etc.), sound technical particulars, and other technical information in a systems details note.
538 __ VHS.
538 __ DVD; Dolby Digital mono.
546. Include the language, subtitle, dubbing info, etc., in a language note. When applicable, add or retain note: Closed captioned.
546 __ English with English subtitles ; closed-captioned.
500. Make note of source of cataloging information if other than film itself.
500. For DVDs, include note for aspect ratio if it appears anywhere on the piece:
500 __ Aspect ratio: 2.25:1
500 __ Aspect ratio: 1.77:1; “enhanced for 16 x 9 television”
508. Enter credits other than cast in a creation/production credits note.
508 __ Director of photography, Otto Heller ; art director, Carmen Dillon ; editor, Helga Cranston ; original music, William Walton ; production designer, Roger Furse ; special effects, Wally Veevers.
511. Include names of the cast in a participant or performer note. Set the first indicator 1 for cast.
511 1_ Cedric Hardwicke, Nicholas Hannen, Laurence Olivier, Ralph Richardson, John Gielgud, Mary Kerridge, Paul Huson, Claire Bloom.
590. When applicable, add a local note for non standards formats.
590 __ Non-standard video format ; requires special viewing equipment.
520. Always enter a summary or abstract.
520 __ Florian Henckel von Donnersmarck's movie debut focuses on the horrifying, sometimes unintentionally funny system of observation in the former East Germany.
500 Add other standard numbers borne by the item to a general note (except for Publisher’s Number, which only goes in the 028). Make note of original release information for feature films or original filming/broadcast date of television program if known.
500 __ DVD version of a film originally released in 1956.
6XX. For movies and opera performances, apply “Feature films” and “Operas” respectively as a 1st subject. When applicable, use “Foreign films” and “Video recordings for the hearing impaired.
650 _0 Operas.
650 _0 Feature films.
650 _0 Foreign films.
650 _0 Video recordings for the hearing impaired.
655 _7 Add genre headings for DVDs. Include |2 for source of heading.
7XX. Our practice is to use these generously. Always make entry for issuing agency.
700 _1 Morgan, Peter, |d 1963-
700 _1 Mirren, Helen.
710 _2 Miramax Films.
710 _2 Buena Vista Home Entertainment (Firm)
Classification. Videos are classified according to the LC schedules, with these local usages:
- Feature films 2000 and earlier have call number PN1997 with Cutter number for title.
- Feature films 2001 and later have call number PN1997.2 with Cutter number for title.
- Operas have call number ML1500, 1st Cutter for composer, 2nd Cutter for uniform title.
5. ITEM TYPES AND HOLDING RECORDS
All visual materials are at the Circulation Desk, location = videotapes have the location CIRC-DESK.
All DVDs have the location DVD-COLL.
Videotape1. Used for all except feature films and specifically designated tapes. These circulate for one week.
DVD-video1. Used for all except feature films and specifically designated DVDs. These circulate 1 week.
Videotape2. Used for feature films and specifically designated tapes. Circulates for 3 days.
DVD-video2. Used for feature films and specifically designated DVDs. Circulates for 3 days.
*REFDVDVID. *Used for DVD videos that do not circulate.
Holding records. Holdings records are created as for multi-volume sets.
Processing. For details about processing see Processing Visual Materials, Section VIII, Chapter F.
Prepared by: Linda Keating and Brian E. Surratt
Last updated: September 20 February 11, 20112013
Index Terms: Visual materials cataloging.