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             Marking Table personnel will be responsible for producing a computer-generated label for all materials, with the exception of most maps, many microforms, and serials coming from the bindery (which have call numbers printed by the binder).  Call number labels for WRC and LSC-SPECL materials go on acid-free tags, rather than on the piece itself.  The current location of all items will be changed to match the home location, and any materials that are checked out to Repair or to the Marking Table will be discharged.  Call number labels will be checked for correctness against the handwritten number on the item.

A. General Instructions

To Get into the LAN and Workflows:

1. Log on to the LAN in your normal fashion.
2. Before beginning to print labels, check to see that the spine label printer has set as the default.  (There will be a check beside the default printer icon.)  If necessary, change the setting to make it the default printer.  (See IT memo for instructions.)
3. Log in to Workflows.
4. Check to see that “Print setup” is set to “Launch application.”  (See IT memo for instructions.)

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After logon to Workflows:

1. Open “Call numbers and items.”
2. Click “Edit Item.”
3. Set “Item ID” and default index (middle bar at top). This should only have to be   done once at the beginning of the session.
4. Scan barcode.
   
   Click on “Current Location” and change to match “Home location” (i.e. if home location is ART, change current location to ART)
   EXCEPTION: If the book has “HOLDS” in the Current Location, do not change the location.
   
   
5. Printing the label

Select the middle icon (with the magnifying glass). A confirmation screen will pop up if this is your first label. Click yes, and set default as “spine label.” Close the screen and select the middle icon again.

       The label to be printed will appear on the screen. To add or remove lines (i.e. removing “stacks” from the label), select the second from the right icon (modify selected label). Highlight the line to be modified and     select the appropriate button on your right (insert, modify, append, remove).

    ALWAYS MAKE SURE THAT THE CALL NUMBER ON THE SCREEN MATCHES THE CALL NUMBER ON THE ITEM.  (See Sections B and C for special instructions and locations.)

1. 1. Label does not need to be modified – If each element of the call number appears on a separate line and no line needs to be divided into two lines, print the label as it appears.
   2. Label needs to be modified
      
      1. Divide, remove or correct location
      2. After making changes to spine label information, print the label
   3. Close screen and select the printer icon to print the label. When label has printed, select “close,” then select “return to search” to scan the next barcode

To Discharge Items:

1. Click on Circulation at top of screen.
2. Select “Discharging” from the left hand menu
3. Scan in barcode.
4. Click on OK or ENTER.

NOTE: If item has more than one piece, you will get the message:

1. Has associated materials.  Click on OK or ENTER.
2. Override well appears: Type in Bind and ENTER.
3. When you see “Route to” message, item has been discharged.

To See Who Created a Record:

1. Tab to Control Information.
2. Look for Created by line; this gives the cataloger’s ID.

 B. Special Instructions

1. If there is any discrepancy between the call number in the record and the call number written in the book, send it back to the cataloger whose initials appear in the “Created by” section of the record (or check with your supervisor).

2. If the call number is too wide:

   1. some parts of the label can be split into two lines (consult your supervisor)

   2. remove the decimal in the Cutter number if necessary

   3. make a patch that will have the extra characters or line