Still in the process of updating
I. Priority of Materials to be Processed
- Rush books – To be processed immediately as received
- Notify books - To be processed three times a week
- High priority books - Reference, rare materials (including LSC-SPECL materials), items to be returned to Acquisitions
- Bound periodicals
- Regular books and sound recordings
- Micromaterials and other special formats
- Changes and remarks
II. Computer Processing
Marking Table personnel will be responsible for producing a computer-generated label for all materials, with the exception of most maps, many microforms, and serials coming from the bindery (which have call numbers printed by the binder). Call number labels for WRC and LSC-SPECL materials go on acid-free tags, rather than on the piece itself. The current location of all items will be changed to match the home location, and any materials that are checked out to Repair or to the Marking Table will be discharged. Call number labels will be checked for correctness against the handwritten number on the item.
A. General Instructions
To Get into the LAN and Workflows:
...
- Tab to Control Information.
- Look for Created by line; this gives the cataloger’s ID.
B. Special Instructions
- If there is any discrepancy between the call number in the record and the call number written in the book, send it back to the cataloger whose initials appear in the “Created by” section of the record (or check with your supervisor). This is currently not done. Currently, all books go to Robert and then he distributes them. Which way do we want this handled?
If the call number is too wide:
some parts of the label can be split into two lines (consult your supervisor)
remove the decimal in the Cutter number if necessary
make a patch that will have the extra characters or line
C. Special Locations
ALL SPECIAL LOCATIONS GO ABOVE THE CALL NUMBER
“STACKS” will be removed from the “label” on the print label screen
“Library use only” or “Restricted” should not go on the label, even if it is in the call number in the book.
The item type “OVERSIZE” will be added to the label for every location. It will come after the location, but before the call number proper.
Shorten “REFERENCE” to “REF”.
Shorten “GOV-PATENT” to “GOV-PAT”.
Any other location that is too long for one line may be split between two lines.
For music cassettes and CDs, delete the location and use only the number.
Delete the location for Friends of Fondren (FOF-SHELF) books. These books start out on the Friends of Fondren book shelf but end up in the stacks.
III. Attaching Labels
(NOTE: Except for Friends of Fondren books and rare books, paper and plastic covers on books will be thrown away. See instructions under special kinds of materials.)
MAKE SURE LABEL MATCHES CALL NUMBER IN BOOK.
You may have to trim label to fit on spine of book. If label is too wide, put it on the upper left-hand corner of the cover.
Peel off backing from label and place on spine. It should be at least one inch from the bottom of the spine, on any clear space in the lower half of the spine. If there is no clear space, cover up some of the lettering. (Don’t cover contents on multi-volume sets: for example, A-Gli.)
IV. Changes and Remarks
Use nail polish remover to remove a hand-lettered call number. Apply a new label.
Heat old labels to remove all or part of the label. If only part of the label needs to be removed, cut off that part with an exacto knife.
V. Stamping and Finishing
A. Regular circulating books
...
These will have a gold flag stamped “Cut pages.” For very small books, the pages may be separated with a letter opener. Larger volumes that need their pages cut should be sent to Preservation to be cut in-house or to be commercially bound.
D. Friends of Fondren Books
These should have a white flag marked "BOOK PLATE," a purple flag, and a "Friends of Fondren" bookplate. Note that the barcode should have been place in the lower left hand corner of the inside back board. This allows the barcode to be scanned when it is checked out by a patron.
- Do not throw away the paper cover.
- Treat like a regular circulationg book – mark (remember that "FOF-SHELF" is cut off the label), stamp and glue in the bookplate – EXCEPT that instead of a regular date slip, it will get a pink "Friends Fiction" date slip. Glue the date slip in so that the perforation is flush with the tops of the pages.
- When finished, put the paper cover back on.
E. Restricted Books
These will have a yellow "Restricted" flag and "Library Use Only" will be written below the call number.
- Stamp with the ownership and fore-edge stamps as usual.
- No date slip is needed.
- Stamp with the "Library Use Only" stamp just above the barcode on the inside back cover. If the inside cover will not take the stamp, place stamp on the last page where the date slip usually goes. If the stamp does not show up on the end paper, put the stamp on a date slip and glue it in instead.
F. Reference Books
These will have a red reference flag and the location will include the word "REF."
- Stamp with the ownership flag and the fore-edge stamps.
- Glue in a date slip which has been stamped with the reference stamp.
G. New Books Going Directly to the LSC
Most new books going directly to the LSC will have the location "Stacks" and a flag with the notation "LSC." They should be stamped and labeled as usual, but they do not need date slips. After labeling, they will be sent to the DBM. DBM will change the location to "LSC" and charge the books to "LSC-INPROC."
Some new items will be sent directly to "LSC-SPECL" and will have this location in their call numbers. Such items will usually be rare art or music materials that will never be shelved in the regular stacks, and they should be treated like rare materials. (See L. Woodson Research Center Books.) The books should not be stamped, and call number labels should be put on acid-free labels, rather than on the books. After marking, LSC-SPECL items should be sent to DBM to charge to "LSC-INPROC."
H. Art and Music Books
Books with call numbers beginning with "N" or "M" which were issued in hard cases should have labels made for both the book and the case. The case should be retained, and the book should be reinserted in the case after labeling.
I. Music Scores
These will have a single "M" as the first line of the call number. Stamp with the regular ownership stamp and treat like regular circulating books.
J. BIC Books
These will have a blue flag reading "BIC" and a location with "BIC" or "BUSINESS" at the top of the call number. They should read BIC at the top of the label. DO NOT STAMP THEM. These are labeled only. Business Reference should read BIC-RED at the top of the label.
K. Government Patent Books.
Treat these like regular reference books.
- Stamp with the ownership and fore-edge stamps.
- Glue in a date slip which has been stamped with the reference stamp.
L. Woodson Research Center (WRC) Books
These will have brown "WRC" flags.
- Do NOT mark or stamp these books or paste in gift plates. Leave the paper covers on and lay book plates inside the front cover.
- Machine-produced call number labels will be attached to an acid-free strip, rather than to the book. (For materials in protective boxes or envelopes, the call number label will be placed on the spine or in the upper left-hand corner of the box or envelope.)
- Attach the barcode that was paper-clipped to the rare flag to the upper back of the acid-free call number strip. (For materials in protective boxes or envelopes, the barcode will be attached to the lower right-hand corner of the box or envelope.)
- Clip the strip to the last free page in the book so that the call number shows over the top of the pages.
M. WRC Reference Books