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MARC Holdings records are used to identify the parts of multi-part items (complete and incomplete sets, multi-volume monographs, etc.) owned by Fondren Library and for all serial items received at regular or irregular intervals.  Text in the MARC holdings fields should be entered using current, ANSI/NISO Z39.71 standards for holdings records (see also 2.3 below)

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A new MARC holdings record will appear with fixed fields and fields 852, 853, 856, 863, 866, 867, 868.  All fields are repeatable with the exception of the 852 field. (The 853 and 863 fields are tied to the automatic serials checkin system in Sirsi and should not be used, since Fondren does not currently use this function.)

1. The fixed fields are set to defaults; therefore it is not necessary to edit them. (For the WEST project, the Enc_Lvl field should be set to "3" or "4," depending on the title category.)
2. To the 852 field, add a first indicator of blank and a second indicator of 1; in the subfield area add a subfield c followed by the home location found in the copy portion of the record, a subfield z for any public notes, a subfield x for cataloging and binding notes, and a subfield t for copy 2 information.

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NOTE: The location in subfield c should appear exactly as it appears in the home location field of the copy record, i.e., all caps, abbreviations, hyphens, etc.; otherwise you will get an error message.

Regular holdings go in the 866 field; supplement holdings go in the 867 field, and index holdings go in the 868 field.  To the appropriate 866, 867, or 868 field(s) add indicators 4 and 1.  Follow that with subfield 80.  Without spacing type a subfield a, followed by the volume information.  Any public notes pertaining to particular volume(s) should be made in a subfield z. Any internal notes should be made in a subfield x. Include a space between volume or issue information and the first parenthesis of the date; do NOT include extra spaces elsewhere or between subfields.

866:41:|80|av.1 (1986)-v.7 (1992)|zin 3 vols.

867:41:|80|av.1 (1996)-v.2 (1997)

868:41:|80|av.1 (1845)/v.100 (1944)|zBound with v.100

866:41:80|av.19 (2006)-v.24 (2011)|xnot WEST

1. Repeat these steps as necessary in the 867 and/or 868 fields.  To insert additional 86X fields, simply click on the 86X field you want to repeat, go to the menu bar at the right corner of the holdings screen and click on the red arrow pointing up to add a line before or the red arrow pointing down to add a line after (Note: You can also use the keyboard shortcuts:  <ctl>Enter <ctl><enter> to add a line below the line you're on).

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Table III.M.I Punctuation (see also Section X, Chapter I)

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1. Click on the Holdings record you want to delete to highlight.
2. Click on the Click on the box next to the MARC holdings record you wish to remove.\ Delete Holdings button at the bottom.
3. A screen will appear asking if you really want to delete that holdings record; click Yes or No as desired.
   
   

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1. To edit the holdings record click on the MARC hldgs tab in the Modify Title screen.
2. Double-click the line of the holdings record that you wish to edit (or click once to highlight that line, then click the Modify Holdings button at the bottom).  This will open the holdings record.
3. Add volume information to the appropriate 86X field by editing and existing field or adding a new 86X field.  Don’t forget to add the indicators 41 and |80 followed by subfield a when adding a new 86X field.
4. Click on Save to update the record.

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Prepared by:  Alice J. Rhoades and Keith ChapmanLast updated:  June 25, 2013

Index Terms:  MARC holdings, 852, 856, 866, 867, 868, location, public notes, volume, copy,