Adding Volumes and Copies
1. INTRODUCTION
When an item is added to an already-catalogued bibliographic record for a new location, a new volume is created. When an additional item is added to the same location, a new copy is created.
5.1 New volumes
New volumes are added to bibliographic records by creating a new call number structure (or by loading the order if the order record is multi-part).
- Click on the Call Number and Item Maintenance wizard and search for the desired title.
- Click on the Modify button at the bottom of the screen.
- Go to the Call Number/Item tab.
- Choose the Add Add Call Number button at the bottom of the screen. The Library for new call number screen will appear.
- Choose the library to which the call number is to be added and click on Okay. A screen for the new call number will then appear.
- Type in the new call number and make any other edits needed (such as Item ID, etc.).
- Click on Save when finished. After you have added the item ID you can choose to Return to Search or Close.
- Be sure to edit the MARC holdings record after adding a volume (see MARC Holdings Records, Section III, Chapter M)
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- Click on the Call Number and Item Maintenance wizard.
- Search for and display the item to which you wish to add a second copy.
- Click on the Modify button at the bottom of the screen.
- Click on the Add Item button and add an item ID and supply the other information as needed.
- Click on Save to update the record.
- Be sure to edit the MARC holdings record after adding a volume (see MARC Holdings Records, Section III, Chapter M).
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Dummy call numbers are added to all set-standing orders, serial records with ongoing subscriptions, and multi-volume monographs that contain four or more volumes. This format displays a message to users directing them to look at the bibliographic record to see which specific volumes are held by Fondren Library.
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