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- YBP (Yankee Book Peddler) – Domestic publishers (multi-disciplinary)
- YBP-UK (Yankee Book Peddler UK) – UK publishers (multi-disciplinary)
- Harrassowitz – German language titles (with occasional English or Latin) (primarily fiction, social sciences, religion, history, and philosophy)
- Puvill (Puvill Libros) – Spanish language titles from Spanish publishers (primarily philosophy, literary studies, and medieval history)
- Latinam (Latin American Book Store) – Spanish language titles from Latin American publishers (primarily fiction, literary criticism, linguistics, some political history)
- Abrams – (art and architecture)
- Time Warner – (art and architecture)
- Worldwide – (art and architecture)
- Front – Variety materials in a variety of languages scores, including scores, sound recordings, and books on music
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At the present time records for YBP and YBP U.K.-UK are received in the form of OCLC/PromptCat recordsftp-files, directly from YBP. These procedures are detailed below in sections 3 & 4.
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Slips from all vendors typically include bibliographical, authorial, ISBN, place-of-publication, series, and price information. YBP, YBP U.K.-UK, and Latinam also include brief but useful descriptive material, and both YBP and YBP U.K.-UK include a suggested call number stem. The descriptive information on slips from Harrassowitz, Puvill, and Front is less fulsome but can also be helpful. Abrams, Time Warner, and Worldwide do not provide vendor slips but receive white flags, supplied by Acquisitions. Both vendor slips and flags often include important notes from CD-Librarians or other catalogers requesting special treatment or attention to location.
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This message includes the file date (roughly the same as the invoice date used in Acquisitions), the unique file name, and the number of titlesvendor information (i.e., YBP, YBP-UK, Front, or Mixed Approval (the latter which may include some or all of the remaining vendors)), the invoice date(s), a count of titles and the appropriate return-to-vendor date (for duplicate titles, defectives, and other issues).
The appropriate file is retrieved through the use of standard File Transfer Protocol (ftp), and is stored on the designated Copy Cataloger’s H-driveMetadata and Copy Cataloging Unit Team Leader's Filezilla Client, located on the Team Leader's computer desktop.
3.2 Acquisitions workflow
Once Acquisitions personnel have received the physical shipment, the YBP books are tattle-taped and placed on a book cart in loose alphabetical order (all titles beginning with letter ‘A’ together, all titles beginning with letter ‘B’ together, and so on). YBP-UK books are not tattle-taped when received, but they are grouped via the vendor and then placed in loose alphabetical order on a book cart.
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- Invoice Date is roughly the same date of the as the ftp-file date, usually within a day or so.
- Return Date is typically four months from the Invoice Date and indicates the time period during which items can reasonably be returned to the Vendor as duplicates, defectives, or other.
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- Review Date is blank until the records have been loaded into Sirsi. Once that has occurred, then Now Ready is written next to Review Date.??? DOUBLECHECK WITH BEVERLY AS TO WHAT THIS NOW MEANS
3.3 Loading Records
The file for each shipment is loaded into Sirsi upon instruction from the Acquisitions Receiving Coordinator, at which time an email is sent out to members of the Acquisitions, Cataloging and Metadata Services, and the Collection Development Department, with specific information regarding the shipment.
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If title is part of a series, series is checked in Sirsi to verify it is not on Standing Order. Check the Series title in the Series Title List Approval spreadsheet. This is in located in the Cataloging/Approvals Serials Titles folder on the Departments Network Drive. From now on, when Marco or Sara add a order a new standing order title, they need to add it to the spreadsheet.
3.7 Provisional records
If the book has a provisional record, OCLC will be searched for better copy and, if found, a new record will be imported to overlay the provisional. (Sirsi control number needs to be changed prior to running the overlay report).
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