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- Repeat these steps as necessary in the 867 and/or 868 fields. To insert additional 86X fields, simply click on the 86X field you want to repeat, go to the menu bar at the right corner of the holdings screen and click on the red arrow pointing up to add a line before or the red arrow pointing down to add a line after (Note: You can also use the keyboard shortcuts: <ctl><enter> to add a line below the line you're on).
2.3 MARC holdings input standards
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Months are capitalized and use the standard abbreviations. Seasons of the year are not capitalized and are not abbreviated, but spelled out (e.g., autumn, winter, etc.)
Table III.M.I Abbreviations
In general, Fondren uses the ANSI/NISO punctuation standards. For the most part, spaces are not used between terms and punctuation. Fondren includes a space before parentheses containing chronological information. Other commonly used punctuation symbols are shown below:
Punctuation | Use | Example |
Colon | separates 2 levels of hierarchical units | v.1:no.1 |
Comma | indicates a gap in holdings | v.1, v.3, v.5 [missing v.2 and 4] |
Hyphen | indicates unbroken range of holdings | v.5-v.55 |
Parentheses | separates enumeration from chronology | v.1:no.5 (1991:May) |
Semicolon | Indicates a non-gap break in holdings | v.1-4;v.5/6;v.7-10 |
Slash | indicates combined issues or vols. published in one vol. | 2001/2002 |
Table III.M.I Punctuation (see also Section X, Chapter I)
2.4 Save the MARC holdings record
When the 852 and 86X fields are complete click on Save to update the MARC holdings record. Be sure to save the MARC holdings record before returning to the bibliographic record.
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3. DELETING A MARC HOLDINGS RECORD
- Click on the Holdings record you want to delete to highlight.
- Click on the Delete Holdings button at the bottom.
- A screen will appear asking if you really want to delete that holdings record; click Yes or No as desired.
4. VIEWING MULTIPLE MARC HOLDINGS RECORDS
To see all MARC holdings records attached to a bibliographic record, search for the item in the catalog by using a keyword search or one of the browse searches that searches in all libraries.
5 5. MAKING CHANGES TO HOLDINGS
5 5.1 Editing the MARC holdings record
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After adding new volume(s) to a record (see Adding Volumes and Copies), be sure to edit the MARC holdings record (see above) to reflect the new holdings.
5.3 New copies
After adding a new copy(ies), be sure to edit the MARC holdings record to indicate the COPY 2 by adding a subfield t to the 852 field.
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