Section IV, Chapter G
Cataloging Visual Materials
1. INTRODUCTION
VISUAL MATERIALS CATALOGING PROCEDURES
Videorecordings are searched on OCLC most efficiently with the format qualifier vis.
Video materials cataloged on this format include VHS cassette tapes, 4 ¾ in. DVD optical discs, and 12 ½ in. videodiscs.
Videos with copy are cataloged by the Senior Copy Catalogers. Those lacking copy are cataloged by an Original Cataloger.
Video materials cataloged on this format include VHS cassette tapes and 4 ¾ in. DVD optical discs.
Apply AACR2, Chapter 7, as well as LC Rule Interpretations, and Bibliographic Formats and Standards. Assign subject headings from LC Subject headingsHeadings and Cataloging Service Bulletins. Create Create call numbers in accordance with LC Classification Schedules and Additions and Changes.
.
Video recordings are searched on OCLC most efficiently with the format qualifier /vis.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging.
2. REFERENCES
Helpful references are:
Ashley, Lowell E., ed. Cataloging musical moving image materialMusical Moving Image Material. Canton, MA: Music Library Association, 1996.
Olson, Nancy B., and Edward Swanson. Cataloging motion pictures Motion Pictures and videorecordings. Videorecordings. Lake Crystal, MN: Soldier Creek Press, 1991.
Olson, Nancy B., and Edward Swanson. Cataloging Motion Pictures and Videorecordings: 1996 update. Lake Crystal, MN: Soldier Creek Press, 1996.
________. Olson, Nancy B., Sheila S. Intner, and Edward Swanson. Cataloging of audiovisual materials and other special materialsAudiovisual Materials and Other Special Materials: A Manual Based on AACR2. 4th. ed. DeKalb, IL: Minnesota Scholarly Press, 1998.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging. There is a VCR in Rm. 414 on which to view non-VHS formats.
Creating provisional records for videos
In fixed fields use the following values: RT=g, E/L= 7.
3. CREATING PROVISIONAL RECORDS FOR VIDEOS
3.1 Fixed fields. Use the following values in the fixed fields:
- Rec_Type= g
- Enc_Lvl= 7
3.2 Variable fields.
*245. *In In the variable fields, in addition to any other information, use include a general material designation in the 245 subfield h.
| Wiki Markup |
|---|
245 title 00 Citizen Kane \|h \[videorecording\] :/ \|b /\|cc an RKO Radio Picture ; Orson Welles.\\ |
260. Include the issuing agency in the 260 subfield b and the 260 |b issuing agency, |c date of publication/distribution of the video in subfield c.
260 __ Santa Monica, Calif. : |b Criterion ; |a Los Angeles, Calif. : |b Distributed by The Voyager Company, |c c1987.
300. Include the 300 number of videocassettes or videodiscs
Cataloging videorecordings
To edit copy
in the 300 subfield a.
300 __ 3 videodiscs
4. CATALOGING VIDEORECORDINGS
4.1 Fixed fields. Note 1. Check fixed fields and note this variation for visual materials:
Ctry = Country of Production.
4.2 Variable fields. Editing variable fields:
007. 007 Required in records for videorecordingsvideo recordings. Refer Refer to variable field 007 in the Bibliographic Formats and Standards. Appropriate Appropriate subfield coding varies with each item.
028 42 Videorecording . Include the video recording number (Publisher’s number)
130 Uniform title – for original language title of foreign film.
in this field. The indicators should be set to 42.
028 42 6384V |b Turner Home Entertainment
130. For foreign films, include the title in the original language in the uniform title field.
130 0_ Cage aux folles (Motion picture)
245. 245 Main entry is generally by title. Include the general material designation in subfield h and the production company in subfield c (if available).
| Wiki Markup |
|---|
245 00 Citizen Kane \|h \[videorecording\] in square brackets |
|c usually short if present at all: production company for feature films, network or production company for TV, etc.
/ \|c an RKO Radio Picture ; Orson Welles.\\ |
250. Include the edition statement (if available). The edition statement 250 Edition statement – can be confusing for DVDs. Be careful to distinguish between edition statements related to the item in hand, and series statements relating to the item being part of a publisher’s collection. Statements Statements such as those listed below should be treated as edition statements, whether they carry the word “edition” or not.
250 250 __ Special edition.
250 __ Deluxe widescreen presentation.
250 250 __ Widescreen version.
250 250 __ Letterbox format.
250 250 __ Collector’s edition, widescreen.
250 250 __ Standard version.
When (when a disc carries both a widescreen and standard version, the information becomes a note).
260 |a 260. Include information on the publication and distribution of the video. Add the place of publication or distribution |b in subfield a, the name of the cassette or disc publisher |c in subfield b, and the date of publication/distribution of the video in hand ; in subfield c (use latest date to be found anywhere on the item or container).
260 __ Santa Monica, Calif.
300 (VHS cassette) – 1 videocassette (time) : |d sd., col. (or b&w) ; |c ½ in.
300 (Videodiscs including DVDs) – 1 videodisc (time) : |b sd., col. (or b&w) ; 4 ¾ in. (or 12 in.)
: |b Criterion, |c c1987.
300. Include information on the physical description of the video. Include the extent (number of cassettes or discs and length in time) in subfield a, physical details such as sound and color, in subfield b, and the dimensions in subfield c. Information about accompanying materials added to subfield e.
300 __ 1 videocassette (121 min.) : |bsd., col. ; |c1/2 in.
300 __ 2 videodiscs (ca. 158 min.) : |bsd., col. ; |c4 3/4 in. + |e1 booklet.
538. Include 538 Use the name of the format (VHS, DVD, etc.), sound technical particulars, and other technical information .
in a systems details note.
538 __ VHS.
538 __ DVD; Dolby Digital mono.
546. Include the 546 Enter language, subtitle, dubbing info, etc., in a language note. When applicable, add or retain note: Closed captioned
captioned.
546 __ English with English subtitles ; closed-captioned.
500. 500 Make note of source of cataloging information if other than film itself.
500 For . For DVDs, include note for aspect ratio if it appears anywhere on the piece:
500 500 __ Aspect ratio: 2.25:1
500 500 __ Aspect ratio: 1.77:1; “enhanced for 16 x 9 television”
508 508. Enter credits other than cast .
in a creation/production credits note.
508 __ Director of photography, Otto Heller ; art director, Carmen Dillon ; editor, Helga Cranston ; original music, William Walton ; production designer, Roger Furse ; special effects, Wally Veevers.
511. Include names of the cast in a participant or performer note. Set the first 511 First indicator 1 for cast. Enter cast, participants.
511 1_ Cedric Hardwicke, Nicholas Hannen, Laurence Olivier, Ralph Richardson, John Gielgud, Mary Kerridge, Paul Huson, Claire Bloom.
590. When applicable, add a local note for non standards formats.
590 __590 When applicable: Non-standard video format ; requires special viewing equipment.
520 520. Always enter a summary or abstract.
520 __ Florian Henckel von Donnersmarck's movie debut focuses on the horrifying, sometimes unintentionally funny system of observation in the former East Germany.
500 Add other standard 500 Other numbers borne by the item . (But use 028 to a general note (except for Publisher’s Number) , which only goes in the 028). Make note of original release information for feature films or original filming/broadcast date of television program if known.
500 __ DVD version of a film originally released in 1956.
6XX 6XX. For movies and opera performances use , apply “Feature films” and “Operas” respectively as a 1st subject:. When applicable, use “Foreign films” and “Video recordings for the hearing impaired.
650 _0 Operas.
650 _0 Feature films.
650 _0 Foreign films.
Operas.
650 _0 Video recordings for the hearing impaired (when applicable).
7XX 7XX. Our practice is to use these generously. Our practice is always to Always make entry for issuing agency..
700 _1 Morgan, Peter, |d 1963-
700 _1 Mirren, Helen.
710 _2 Miramax Films.
710 _2 Buena Vista Home Entertainment (Firm)
Classification. Videos Videos are classified according to the LC schedules, with these local usages: Feature films
- Feature films 2000 and earlier have call number PN1997 with Cutter number for title.
- Feature films 2001 and later have call number PN1997.2 with Cutter number for title.
...
- Operas have call number ML1500,
...
- 1st Cutter for composer,
...
- 2nd Cutter for uniform title.
...
5. ITEM TYPES AND HOLDING RECORDS
All visual materials are at the Circulation Desk, location = CIRC-DESK.
Videotape1. Used Videotape1 Used for all except feature films and specifically designated tapes. These circulate for one week.
DVD-video1 video1. Used for all except feature films and specifically designated DVDs. These circulate 1 week.
Videotape2 Videotape2. Used for feature films and specifically designated tapes. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates Circulates for 3 days.
DVD-video2 video2. Used for feature films and specifically designated DVDs. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates Circulates for 3 days.
*REFDVDVID. *Used for DVD videos that do not circulate.
Holding records. Holdings Holdings records are created as for multi-volume sets.
For Processing. For details about processing see Processing Visual Materials, Section VIII, Chapter F.
Prepared by: Linda Keating and Brian E. Surratt
Last updated: September 20, 2011
Index Terms: Visual materials cataloging. visual materials