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Edit Bibliographic Record

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Fixed fields

When cataloging DLC or GMC copy it is only necessary to edit the fixed fields listed here. Any other fixed fields can be skipped.

Enc_Lvl (Elvl, Encoding Level)

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• s = single date
• r = reprint
• t = pub date and copyright date
• c = currently published (serials)
• d = ceased (serials)
• m = multiple dates
  

*Date1, Date2   (Dates )
Date of publication, copyright or printing date (latest date).  This date will also be in  |c of the 260 field and the date in the call number (with the exception of conferences with a 111 Main Entry, where actual date of conference appears in call number).  (NOTE*: for serials*, Date 1 matches the first date in 362 field instead of 260 |c.)

Ctry (Country of Publication)
First The first listed place of publication. Use the code found in MARC Code List for Countries .Use the 2-letter designations for all countries, with the exception of United States, United Kingdom, and Canada.Examples:

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Lang
Language – The main language of book (see OCLC/MARC Code Lists for Language Codes)

When cataloging DLC/GMC copy it is not necessary to edit the remaining fixed fields.  Further information regarding fixed field codes and usage can be found in OCLC’s manual Bibliographic Formats and Standards (see Reference Sources, Section I, Chapter I for URL or see Cataloging Department’s homepage)in hand. Use the codes found in MARC Code List for Languages.

Variable fields

Verify and edit the variable fields:

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100
Main Entry -- Personal name

110
Main Entry – Corporate name

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245 00  Me & my shadow
246 3   Me and my shadow

245 00  1001 Arabian nights
246 3    One thousand one …

Second filing indicators (246):

            _0 = portion of title

            _1 = parallel title

            _2 = distinctive title (serials)

            _3 = other title (serials)

            _4 = cover title

            _5 = added title page

            _6 = caption title

            _7 = running title

            _8 = spine title           

 

260
Publication, Distribution, Etc.

            |a place

            |b publisher/distributor - taken from the title page, t.p. verso, or colophon

            |c date of publication

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            \|c \[*serials*\] if place and/or publisher differs, update 260 and include superseded

            information in a 500 note.

 

263
Projected date of publication (month & year)

300
Physical Description

|a pagination - number of consecutively numbered pages; 1 v. (various pagings) for non-consecutively numbered pages.  Plates are noted here, following pagination, with the number of plates in brackets if unnumbered in the book, or unbracketed if numbered

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300     xvi, 250 p., \[8\] p. of plates … \\

            |b ill. – any illustrations (with maps noted specifically)

            |c size of the book in centimeters. If size is 42 cm or larger, item type is OVERSIZE

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            \|e \[# and type of computer disk\]: \\

;|c24 cm. +|e1 computer disk (3 ½ in.)

or:

;|c24 cm. +|e1 laser optical disc (4 ¾ in.)

For CIP cataloging, fill in required elements of the 300 field as above.

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*310. * Current Publication Frequency \[Serials\] -- Make sure frequency matches that described in item; if different, put current frequency in 310 and move old frequency to 321; add subfield \|f to both notes to indicate dates each frequency was in effect.

 

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*362* Dates of Publication and Volume Designation \[Serials\] -- Check numeric/chronological designation against item; if different, either add new numbering to this field or describe in a 515 note.  \\

362 0  Vol. 1, no. 1 (June 1962) – v. 29, no. 4 (Mar. 1991); no. 116-

First filing indicators (362):

            0_ = formatted

            1_ = unformatted

400, 410, 411
Series Statement / Personal, Corporate or Conference Names.

 

440.
Series Statement / Added Entry – Obsolete field. Use 490 field now for all series statement.

490
Series Statement – Title is not traced or is traced differently.  First indicator shows whether series is not traced or is traced in a different form.

First filing indicators (490):

            1_ = Series title traced differently - there is an 8xx field.

            0_ = Series title not traced

500
General Note:  Any notes which will further describe features of this particular work (see 500 Notes We Find Useful).

504
Bibliography, Etc. Note

505
Contents Notes: titles and authors of articles or chapters in the book.

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*515* Numbering Peculiarities Note  \[Serials\] -- For frequency changes too complicated for the 362 field. \\

546
Language notes.

586
Awards notes.

590
Gift notes, notes indicating temporary locations, status  ("Currently on CD STO-decision shelf" ; "defective copy"), or notes for accompanying materials (see Mixed Media).

6XX
Subject fields are checked for typos and egregious errors.

600, 610, 611
Names must meet guidelines for name authorities (See 100 field discussion),

7XX
Authors, editors, contributors to the book.  Names must meet name authority guidelines or print-outs must be sent to DBM (See 100 field discussion).

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*780, 785* \[Serials\]. If a previous or later title is included in a linking field, search Sirsi for these titles also; if earlier or later holdings are found, consider treating as a title change rather than as an entirely new record.  \\

800
Series added entry, personal name.  Traced form of series title from 490.  Indicators are same as for 100 field.

830
Series added entry, uniform title.  Traced form of series title from 490.  Second indicator shows number of non-filing characters.

2.  EDITING GOOD MEMBER COPY

 

Editing Good Member Copy (GMC)

Follow same procedures as above. Special care should be paid to both call numbers and subject headings for validity and accuracy. Also, any purely local subject headings (easily identifiable by unusual indicators or by language other than English) should be deleted.