Cataloging Visual Materials
1. INTRODUCTION
Videos with copy are cataloged primarily by the Original Monographs/Special Formats Cataloger and by some Copy Catalogers. Those lacking copy are cataloged by the Original Monographs/Special Formats Cataloger
VISUAL MATERIALS CATALOGING PROCEDURES
Videorecordings are searched on OCLC most efficiently with the format qualifier vis.
Video materials cataloged on this format include VHS cassette tapes , and 4 ¾ in. DVD optical discs, and 12 ½ in. videodiscs.
Videos with copy are cataloged by the Senior Copy Catalogers. Those lacking copy are cataloged by an Original Cataloger.
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For original cataloging apply RDA rules. Older records use AACR2, Chapter 7 as a guideline. It is not necessary to upgrade OCLC AACR2 records to RDA. Also consult Apply AACR2, Chapter 7, as well as LC Rule Interpretations, and Bibliographic Formats and Standards. Assign subject headings from LC Subject headings and Cataloging Service Bulletins. Create Headings. Create call numbers in accordance with LC Classification Schedules and Additions and Changes.
Helpful references are:
Ashley, Lowell E., ed. Cataloging musical moving image material. Music Library Association, 1996.
Olson, Nancy B. Cataloging motion pictures and videorecordings. Soldier Creek Press, 1991.
________. Olson, Nancy B. Cataloging of audiovisual materials and other special materials. 4th. ed. Minnesota Scholarly Press, 1998.Video recordings are searched on OCLC most efficiently with the Format qualifier of Visual Materials and/or the Material Type qualifier of DVD video or VHS tape respectively.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging. There is a VCR in Rm. 414 on which to view non-VHS formats.
Creating provisional records for videos
In fixed fields use the following values: RT=g, E/L= 7.
In the variable fields, in addition to any other information, use
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245 title \|h \[videorecording\] : \|b /\|c |
2. CREATING PROVISIONAL RECORDS FOR VIDEOS
2.1 Visual materials are cataloged on the Visual Materials format.
- Rec_Type= g
2.2 Variable fields.
*245. *In addition to any other information, include a general material designation in the 245 subfield h (AACR2 rules)
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
260. Include the issuing agency in the 260 subfield b and the 260 |b issuing agency, |c date of publication/distribution of the video in subfield c. (AACR2 rules)
260 __ Santa Monica, Calif. : |b Criterion ; |a Los Angeles, Calif. : |b Distributed by The Voyager Company, |c c1987.
300. Include the 300 number of videocassettes or videodiscs
Cataloging videorecordings
To edit copy
in the 300 subfield a.
300 __ 3 videodiscs
3. CATALOGING VIDEORECORDINGS
3.1 Fixed fields. Note 1. Check fixed fields and note this variation for visual materials:
Ctry = Country of Production.
3.2 Variable fields. Editing variable fields:
007. 007 Required in records for videorecordingsvideo recordings. Refer Refer to variable field 007 in the Bibliographic Formats and Standards. Appropriate Appropriate subfield coding varies with each item.
028 42 Videorecording . Include the video recording number (Publisher’s number)
130 Uniform title – for original language title of foreign film.
in this field. The indicators should be set to 42.
028 42 6384V |b Turner Home Entertainment
130. For foreign films, include the title in the original language in the uniform title field.
130 0_ Cage aux folles (Motion picture)
245. 245 Main entry is generally by title.
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\|h \[videorecording\] in square brackets |
|c usually short if present at all: production company for feature films, network or production company for TV, etc.
Include the general material designation in subfield h and the production company in subfield c (if available). The GMD is used under AACR2 rules. RDA does not use the GMD and adds 336-338 fields. Fondren Library practice is to keep the GMD if already present in the record, but not to add a GMD for RDA records. Original cataloging is done under RDA rules.
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
250. Include the edition statement (if available). The edition statement 250 Edition statement – can be confusing for DVDs. Be careful to distinguish between edition statements related to the item in hand, and series statements relating to the item being part of a publisher’s collection. Statements Statements such as those listed below should be treated as edition statements, whether they carry the word “edition” or not.
250 250 __ Special edition.
250 __ Deluxe widescreen presentation.
250 250 __ Widescreen version.
250 250 __ Letterbox format.
250 250 __ Collector’s edition, widescreen.
250 250 __ Standard version.
When (when a disc carries both a widescreen and standard version, the information becomes a note).
260 |a 260. Include information on the publication and distribution of the video. Add the place of publication or distribution |b in subfield a, the name of the cassette or disc publisher |c in subfield b, and the date of publication/distribution of the video in hand ; in subfield c (use latest date to be found anywhere on the item or container).
300 (VHS cassette) – 1 videocassette (time) : |d sd., col. (or b&w) ; |c ½ in.
300 (Videodiscs including DVDs) – 1 videodisc (time) : |b sd., col. (or b&w) ; 4 ¾ in. (or 12 in.)
AACR2 rules
260 __ Santa Monica, Calif. : |b Criterion, |c c1987.
264. Under RDA rules the publisher is in the 264 field, 2nd indicator 1, the distributor in 264, 2nd indicator 2, and the copyright date in 264, 2nd indicator 4.
264 1 Santa Monica, California :|b Criterion, |c [1987]
264 2 Los Angeles, California : |b Distributed by the Voyager Company
264 4 |c copyright (or copyright symbol) 1987
300. Include information on the physical description of the video. Include the extent (number of cassettes or discs and length in time) in subfield a, physical details such as sound and color, in subfield b, and the dimensions in subfield c. Information about accompanying materials added to subfield e.
300 __ 1 videocassette (121 min.) : |bsd., col. ; |c1/2 in.
300 __ 2 videodiscs (ca. 158 min.) : |bsd., col. ; |c4 3/4 in. + |e1 booklet.
RDA fields 336-338 for videorecordings
336 __ Two-dimensional moving image |b tdi |2rdacontent
337 __ video |b v |2 rdamedia
338 __ videocassette |b vf |2 rdacarrier (VHS tapes)
338 __ videodisc |b vd |2 rdacarrier (DVDs)
Under RDA 34x fields may also be used to bring out further video characteristics
538. Include 538 Use the name of the format (VHS, DVD, etc.), sound technical particulars, and other technical information in a systems details note.
538 __ VHS.
538 __ DVD; Dolby Digital mono.
546. Include the 546 Enter language, subtitle, dubbing info, etc., in a language note. When applicable, add or retain note: Closed captioned
captioned.
546 __ English with English subtitles ; closed-captioned.
500. 500 Make note of source of cataloging information if other than film itself.
500 For . For DVDs, include note for aspect ratio if it appears anywhere on the piece:
500 500 __ Aspect ratio: 2.25:1
500 500 __ Aspect ratio: 1.77:1; “enhanced for 16 x 9 television”
508 508. Enter credits other than cast .
in a creation/production credits note.
508 __ Director of photography, Otto Heller ; art director, Carmen Dillon ; editor, Helga Cranston ; original music, William Walton ; production designer, Roger Furse ; special effects, Wally Veevers.
511. Include names of the cast in a participant or performer note. Set the first 511 First indicator 1 for cast. Enter cast, participants.
511 1_ Cedric Hardwicke, Nicholas Hannen, Laurence Olivier, Ralph Richardson, John Gielgud, Mary Kerridge, Paul Huson, Claire Bloom.
590. When applicable, add a local note for non standard formats. Also add a 590 note for public performance rights if applicable (should be noted on the order record and flag)
590 __590 When applicable: Non-standard video format ; requires special viewing equipment.
590__ Terms of use: Public Performance Rights.
520 520. Always enter a summary or abstract.
520 __ Florian Henckel von Donnersmarck's movie debut focuses on the horrifying, sometimes unintentionally funny system of observation in the former East Germany.
500 Add other standard 500 Other numbers borne by the item . (But use 028 to a general note (except for Publisher’s Number) , which only goes in the 028). Make note of original release information for feature films or original filming/broadcast date of television program if known.
6XX For movies and opera performances use a 1st subject:
Feature films.
Foreign films.
Operas.
500 __ DVD version of a film originally released in 1956.
655. Use genre headings for movies. Include |2 for source of heading
655 _7 Feature films. |2lcgft
655 _7 Video recordings for the hearing impaired (when applicable).
. |2 lcgft
7XX. 7XX Our practice is to use these generously. Our practice is always to Always make entry for issuing agency.
700 _1 Morgan, Peter, |d 1963-
700 _1 Mirren, Helen.
710 _2 Miramax Films.
710 _2 Buena Vista Home Entertainment (Firm)
Classification. Videos Videos are classified according to the LC schedules, with these local usages:
- Feature films 2000 and earlier have call number PN1997 with Cutter number for title.
- Feature films 2001 and later have call number PN1997.2 with Cutter number for title.
...
- Operas have call number ML1500,
...
- 1st Cutter for composer,
...
- 2nd Cutter for uniform title.
4.
Item Types
ITEM TYPES AND HOLDING RECORDS
All videotapes have the location REFERENCE.
All DVDs have the location DVD-COLL.
VIDEOTAPE1. Used Videotape1 Used for all except feature films and specifically designated tapes. These circulate for one week.
DVD-video1 VIDEO1. Used for all except feature films and specifically designated DVDs. These circulate 1 week.
VIDEOTAPE2. Videotape2 Used for feature films and specifically designated tapes. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates for 3 days.
DVD-video2 VIDEO2. Used for feature films and specifically designated DVDs. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates for 3 days.
DVDRESTRIC Used for DVDs that may not be circulated through ILL
REFDVDVID. Used for DVD videos that do not circulate.
Holding records. Holdings Holdings records are created as for multi-volume sets.For
Processing. For details about processing see Processing Visual Materials.
5. SPECIAL PROCEDURES FOR CENTER FOR THE STUDY OF LANGUAGES (formerly LRC) VIDEOS.
The Center for the Study of Languages sends videos to Fondren for cataloging. These videos (DVDs and VHS tapes) will be processed according to regular guidelines with these special notations
Item cat1 will be GIFT.
Staff note will be LRC video.
Exact duplicates will be returned to the Center for the Study of Languages.
A spreadsheet of all videos is maintained with the titles and dates received of all new items added as necessary. Duplicates will be noted with a return date.
visual materials