RECEIVING WRC MATERIALS IN CATALOGING
The Woodson Research Center staff generally delivers materials directly to Cataloging .
For any deliveries other than single, unrelated titles, the Woodson staff member provides a checklist. Each week, when materials are processed, the designated Senior Copy Cataloger checks delivered titles against provided checklists to make sure every item on the list is received. If there is a discrepancy, the cataloger informs WRC staff immediately.
and Metadata Services.
Single gift items are placed on the designated shelf in Technical Services. The Senior Metadata Assistant with primary responsibility for WRC materials checks the shelf weekly, searches for copy, creates provisional records as needed, and distributes materials appropriately. Items are cataloged primarily on Gift Days or as time permits in the regular workflow.
Materials needing order records/payment are delivered directly to the Head of Cataloging and Metadata Services who distributes the items to a Senior Metadata Assistant for searching and creating records in Sirsi. All non-RUSH materials from WRC are placed at a marked location in Cataloging. If necessary, specific written instructions are written on a white flag (“keep as copy 2 in WRC” or “order record/payment needed”). An invoice with fund code is provided when applicable.
RUSH items, including items requiring immediate payment, are taken to the Senior Copy Cataloger with primary responsibility for WRC materials. When that cataloger is absent, RUSH items are taken to the Copy Cataloger responsible for gifts processing.
The Head of Cataloging and Metadata Services is notified after the cataloging records are in Sirsi, so that order records and payment may be made.
Special collections are also delivered directly to the Head of Cataloging and Metadata Services. A checklist is provided by the Woodson Research Center and individual items are checked against the inventory list. Any discrepancies are noted and the WRC staff is notified immediately. These collections are usually pre-cataloged by the Metadata Assistant responsible for gifts processing and cataloged primarily on Gift Days.
Rush items or extremely rare and valuable materials are distributed by the Head of Cataloging and Metadata Services directly to a Senior Metadata Assistant for immediate processing.
Every Friday the Senior Copy Cataloger with primary responsibility for WRC materials (or when that cataloger is absent, the Copy Cataloger responsible for gifts) checks the WRC shelf, creates provisional records, and distributes materials appropriately.