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Starting in 2014, all new Woodson Research Center provisional records will be created in OCLC Connexion and then imported into Sirsi. After that, slight modifications will need to be made to that record in Sirsi.
Woodson Rebecca Russell will email an xml file containing all the information that should be needed to create a record in OCLC Connexion. It will be a Single Record in whatever format (usually this is either a Books or Mixed Materials Record) is appropriate. Open the xml file in a text editor, i.e. Notepad++, Atom, etc. When you open the file, it should very similar to what is below (This is in Notepad++. If you use another text editor, the coloring of the tags will be different).
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If other fields are included in the xml file, be sure to add them such as 655 (genre), 545 (biographical note). The only exceptions are the following (these fields don't import properly into Sirsi):
- 040
- 041
- 049
- 099
- 540
- 541
- 852
Fixed Fields:
Below is a fixed fields section for Mixed Materials.
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The XML section for the electronic location and access field will look like this:
| Warning |
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| NOTE: These links will be in the email unless Rebecca edits the xml file. |
When inputting into OCLC, please follow these guidelines:
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555 Example: Finding aid online at Texas Archival Resources Online: |u http://www.lib.utexsautexas.edu/taro/ricewrc/00906/rice-00906.html
856 Example: Finding aid online at Fondren Library: |u http://archives.library.rice.edu/repositories/2/resources/1051
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After you have imported the file into Sirsi and added the barcodes, email Woodson to let them know that the record has been added. Include Be sure to include the title control number in the of the item in your email.
Adding Barcodes to a current WRC Provisional Record:
When items are added to the collection, you will receive the information with the barcode(s) to add and how many linear feet to increase the collection. Make the appropriate changes to the record and then email the Woodson Research Center person who gave you the barcode(s) information. Their name should be on the barcode paperwork.