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NOTE: For older orders- prior to 2005, check the title since older orders only have 10-digit. Some ISBN numbers may not work with the program, or might not have any ISBNs at all.

Once all orders have been checked, highlight it by click on the left-hand sidebar and click on the icon. On the pop-up window go down to the ‘Library note’ field and type-in your initials followed by the selector’s initials. (Fig. 10)

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All orders should have a green light icon.

Press Press the icon and a message should appear meaning orders are processed, and a should be visible.

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-- Some exceptions happen when an item is previously ordered. In this case you place the order in the ‘Already ordered’ folder and keep it there for one week, then check Sirsi to see if this order record is already there. You then delete it from the ‘Already ordered’ folder. If the ‘Subaccount’ reads 608212 (In the upper left-hand corner) (Fig.14) means the item is in transit with Yankee Approval.

Fig.14

-- - Another exception happens when the item is duplicated in the list. In such a case delete one title but send the other by pressing the text and press the icon again.

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-- Another commonly seen exception is the , on these and press the icon again. ** These could also mean, series are is on Standing Order.

Orders will be processed throughout the day by selectors, check back to see if more have been placed and repeat the process. At the end of the working day, ‘Mark All’ the orders and E-mail them by clicking the icon to Sara Trejo at (strejo@rice.edu).

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Then ‘Deselect’ all orders in the ‘Order Cart’ and place the print-outs in the order basket.

Log-off.

GOBI UK Gobi Orders

Gobi UK gobi orders are the ‘Import only’ orders on the US Status (Fig.A1), they are left to process on Fridays to keep them separate from the U.S. orders.

Fig. A1

Go to the ‘Folders’ tab, tab drop-down to the ‘Import only’ folder. (Fig.1) (Either the ‘Manage Library Folders’ by other staff members, or by clicking on ‘Import Only’ folder to process orders on your personal folder).

The ‘Manage Library Folders’ is the option to process orders in the other staff members folders. (See Fig.3)

Fig.12 Image Added

If ‘Manage Library Folders’ is selectedNext check ‘Manage Library Folders’, look for ‘Import only’ lines and see on the "folder name" column (Fig.2), if there are any to process , click on the blue Import only text to go to the orders. (Fig.2)there will be numbered in the "contents" column (In the example below there are no orders to process)

Fig.2

If ‘Import Only’ folder is selected, check if the right code in ‘Subaccount’ is visible. (Fig.3)

Fig.3

Click on the blue Import only text to go to the orders, if any.

Fig.3 Image Added

Transfer Move the order(s) to the ‘Order Cart’ Cart’ Image Added by selecting the left-hand sidebar. Leave deletion of the order(s) in the ‘Import only’ folder- even after the A copy of the order will now be in the order cart, leave the original copy in the folder even transfer has been completed- in case a deletion is made by mistake. This way there is a backup.

Click on the ‘Order Cart’ icon.

‘Import orders’ will be checked for duplicates by highlighting the ISBN number and right- clicking the mouse to the drop-down menu (Fig.3) to search for duplicates also. If it is a duplicate the item will appear with all catalog information. If is not a duplicate, the item will come back as ‘"…found no matches in the library you searched.”

Fig.3

on the top right-hand corner to see all your orders in place.

Select the order by clicking Select the order by selecting the left-hand sidebar, click the Image Addedicon. In this window you can may put your initials and the selector’s initials . on the Library Note (Fig.4)

Fig Fig.4

Image Added

For Import Orders we use the Subaccount 6082-63, at this point, make sure they the correct ‘Subaccount’ (Fig.5). If not, please correct While in the ‘Enter Order Details’ window, you can correct the ‘Subaccount’ number if it is wrong by clicking on the drop down menu in the ‘Subaccount’ Subaccount field. (Fig.5)

Image Added ------> Image AddedFig.5

Click theImage Added icon.

Once the order is checked, highlight the order(s) and click on the icon, unless the order includes a ‘Series Title’

Check if there is an existing standing order in Sirsi by highlighting the series title. (Fig.6)

Fig.6

Copy + paste it in Sirsi. (Fig.7)

Fig.7

If there exists a standing order in Sirsi already, the order from the main list. If not, place the order in the ‘Order cart’ by clicking the icon.

At this point, ‘Import orders’ will be checked for duplicates by ISBN and Series titles as you would do with Gobi firm orders, follow the same procedure if duplicates are found.

Repeat the screening process for all ‘Import only’ orders.

Once this is done, check that all ‘Import orders’ have the green lightImage Added icon.

Click on the Image Added 'Mark all' middle icon to select all orders

Click Image Addedicon.

**Follow the same procedure for any Exception Errors as Gobi Firm orders

You should have a the following messages Image Added and the Image Addedin the order visible,

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‘Import orders’ will be processed throughout the day by selectors, so check back to see if more have been placed. Repeat the process. At the end of the working day, ‘Mark All’ the ‘Order Acknowledgement’ orders and E-mailed them by clicking the icon to Jiun Kuo (kuo@rice.edu) and Sara Trejo at (strejo@rice.edu).

‘Mark All’ orders again and print them out . After the print-outs, and place them on the basket. ‘Deselect’ all orders in the ‘Order Cart’ and from the import folders.

Log-off.

E-Book Gobi Orders

Search Selections window, click on the right "Ebook only" (Fig.1) and then the search gren Image Addedarrow.

Fig.1 Image Added

All our e-book orders should be visible; check each individual order to see if there is sufficient funds before ordering, because insufficient funds will become a problem once the manual order is created.

On Platform, make sure an authorized 'Supplier' was been selected (Fig.2) and the status is available. (Fig.3) If not, let the selector know and put that order aside in a personal folder until the selector makes a decision, then you can proceed with the order.

Fig.2 Image Added

Image Added Fig.3

Authorized vendors:

EBSCOhost (was Netlibrary)

EBL

CQ Press Online

CRC Press

IGI Online Content

JSTOR,

Project Muse

Sage Online Content

Wiley Online LIbrary

Select order and go to Image Added place your initials and check the subaccount.

** All e-Book orders should have 6082-50 for Subaccount , check and make sure all orders have this number, if not please correct. (Fig. 4)

Image AddedFig. 4

On the library Note, type your initials, selector’s initials (in occasion the note "single use only) (Fig.5)

Fig.5 Image Added

** We add a note "Single user only" in both the order and the bibliographic record when the vendor is a 'Single User Option (SUPO)' or '1 User' in the Purchase option column.

Check all ebooks for duplicates by highlighting and right-clicking the ISBNs as you would with all Gobi orders.

**If a print

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copy is found, double check with selector to verity a duplicate

PDA created records are not considered duplicates, however, these can only be ordered on EBL ONLY. Please let selector know this.

After all e-books are searched for duplicates, they are ready to be processed. Mark all and transfer to the ‘Order cart’, you will see the green light Image Addedicon on the orders.

Click on Image Added

You should have a the Image Added and the Image Addedin the order visible.

– Print processed e-books out and order manually using the Add Basic OrderImage Added

Vendor ID = YANKEE

ORDER TYPE = EFIRM

In the ‘Extended info’ fields, type in the COMMENT field, “DO NOT PRINT- Gobi order added manually” (Fig.6)

Image Added Fig. 6

Click on Continue.

Fill-in the following information from the ebook print-out .

Unit Price
Instruct field = For IP access please note that our IP ranges are 128.42.*.* and 168.7.*.*
Comment Field= your initials, selector’s initials, and – If needed- “(Supplier) -single use only.”
FUND
HOLDING CODE = INTERNET