...
-- Some exceptions happen when an item is previously ordered. In this case you place the order in the ‘Already ordered’ folder and keep it there for one week, then check Sirsi to see if this order record is already there. You then delete it from the ‘Already ordered’ folder. If the ‘Subaccount’ reads 608212 (In the upper left-hand corner) (Fig.14) means the item is in transit with Yankee Approval.
Fig.14 
-- - Another exception happens when the item is duplicated in the list. In such a case delete one title but send the other by pressing the 
text and press the 
icon again.
...
-- Another commonly seen exception is the 
, on these and press the icon again. ** These could also mean, series are is on Standing Order.
Orders will be processed throughout the day by selectors, check back to see if more have been placed and repeat the process. At the end of the working day, ‘Mark All’ the orders and E-mail them by clicking the 
icon to Sara Trejo at (strejo@rice.edu).
...
UK gobi orders are the ‘Import only’ orders on the US Status (Fig.A1), they are left to process on Fridays to keep them separate from the U.S. orders.
Fig. A1 
Go to the ‘Folders’ tab drop-down to the ‘Import only’ folder. (Fig.1), by clicking on ‘Import Only’ folder to process orders on your personal folder).
The ‘Manage Library Folders’ is the option to process orders in the other staff members folders. (See Fig.23)
Fig.12 
Next check ‘Manage Library Folders’, look for ‘Import only’ on the "folder name" column (Fig.2), if there are any to process there will be numbered in the "contents" column (In the example below there are no orders to process)
Click on the blue Import only text to go to the orders, if any.
Fig.2 3 
Transfer the order(s) to the ‘Order Cart’ 
by selecting the left-hand sidebar. A copy of the order will now be in the order cart, leave the original copy in the folder even transfer has been completed- in case a deletion is made by mistake. This way there is a backup.
...
Select the order by clicking the left-hand sidebar, click the 
icon. In this window you may put your initials and the selector’s initials on the Library Note bar (Fig.4)
Fig.4 
For Import Orders we use the Subaccount 6082-63, at this point, make sure they the correct ‘Subaccount’ (Fig.5). If not, please correct by clicking on the drop down menu in the Subaccount field.
...
Once this is done, check that all ‘Import orders’ have the green light
icon.
Click on the 
'Mark all' middle icon to select all orders
...
Search Selections window, click on the right "Ebook only" (Fig.1) and then the search green 
gren 
arrow.
Fig.1 
...
Select order and go to place your initials and check the subaccount.
** All e-Book orders the ‘Subaccount’ should behave 6082-50 for Subaccount , check and make sure all orders have this number, if not please correct. (Fig. 4)
Fig. 4
Select order and click on icon. Change the ‘Subaccount’ to 6082-50. (Fig.4)
Fig.4
Type On the library Note, type your initials, selector’s initials and the message “Ebrary – (in occasion the note "single use only’. ) (Fig.5) Click the icon.
Fig.5 
...
** We add a note "Single user only" in both the order and the bibliographic record when the ebook vendor is for "Single use only" after the vendora 'Single User Option (SUPO)' or '1 User' in the Purchase option column.
Check all ebooks for duplicates by highlighting and right-clicking the ISBNs . (Fig.6) (Even if as you would with all Gobi orders.
**If a print copy is found, we will still order the ebook)
Fig.6
double check with selector to verity a duplicate
PDA created records are not considered duplicates, however, these can only be ordered on EBL ONLY. Please let selector know this.
After all e-books After all ebooks are searched for duplicates, highlight all send they are ready to be processed. Mark all and transfer to the ‘Order cart’, go to the ‘Order cart’ and press the icon.
The two messages below should now be visible
Make print-outs of the ebooks and order all manually.
Go to OCLC bring-in the ebook records, write down the OCLC Control number on the print-outs.
Create order using the icon. Fill-in the information using YANKEE for vendor. (Fig.7)
...
you will see the green light icon on the orders.
Click on
You should have a the 
and the 
in the order visible.
– Print processed e-books out and order manually using the Add Basic Order
Vendor ID = YANKEE
ORDER TYPE = EFIRM
In the ‘Extended info’ fields, type in the COMMENT field, “DO NOT PRINT- Gobi order added manually” (Fig.86)
Fig. 8 Click the icon
6
Click on Continue.
Fill-in the following information from the ebook print-out .
All electronic orders have the message below,
...
- Unit Price
- Instruct field = For IP access please note that our IP ranges are 128.42.*.* and 168.7.*.*
- Comment Field= your initials, selector’s initials, and – If needed- “(Supplier) -single use only.”
...
- FUND
- HOLDING CODE = INTERNET
After Saving the order.
Go back to 'Modify order', click on current order and change the ‘New
...
Fig.9 Click the icon.
Look at the ebook print-out and type-in the information needed for fund and holding code. (Fig.10)
Fig.10 Click on icon.
Go back to the order and change the ‘New order ID’ P.O. number to the ‘YBP Order Key number’ given to the order. (Fig.117)
Fig.11 Change to à Click on icon.
Fig.7 
Change to 
Save your changes.
NOTE: Go to the bibliographic record and change all 856_40_ fields to 956_00_ fields. (Fig.128)
Fig.12
8 
to 
Highlight the Library Note, If order has a SUPO noteHighlight the message on the ebook print-out that says, “Ebrary – single use only” (Fig.13) and give them to Linda Kor a Notify Note.
Give all orders to Linda Keating.
Fig.13