Section IV, Chapter G
Cataloging Visual Materials
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Video materials cataloged on this format include VHS cassette tapes and 4 ¾ in. DVD optical discs.
Apply For original cataloging apply RDA rules. Older records use AACR2, Chapter 7, (to be repaced by RDA) as well as LC Rule Interpretations, and 7 as a guideline. It is not necessary to upgrade OCLC AACR2 records to RDA. Also consult Bibliographic Formats and Standards. Assign subject headings from LC Subject Headings and Cataloging Service Bulletins. Create Create call numbers in accordance with LC Classification Schedules.
Video recordings are searched on OCLC most efficiently with the Format qualifier of Visual Materials and/or the Material Type qualifier of DVD video or VHS tape respectively.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging.2. REFERENCES
Ashley, Lowell E., ed. Cataloging Musical Moving Image Material. Canton, MA: Music Library Association, 1996.
Olson, Nancy B., and Edward Swanson. Cataloging Motion Pictures and Videorecordings. Lake Crystal, MN: Soldier Creek Press, 1991.
Olson, Nancy B., and Edward Swanson. Cataloging Motion Pictures and Videorecordings: 1996 update. Lake Crystal, MN: Soldier Creek Press, 1996.
Olson, Nancy B., Sheila S. Intner, and Edward Swanson. Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2. 4th. ed. DeKalb, IL: Minnesota Scholarly Press, 1998.
3. 2. CREATING PROVISIONAL RECORDS FOR VIDEOS
32.1 Visual materials are cataloged on the Visual Materials format.
- Rec_Type= g
32.2 Variable fields.
*245. *In addition to any other information, include a general material designation in the 245 subfield h (to be replaced under RDA rules by 336-338 fields).AACR2 rules)
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
260. Include the issuing agency in the 260 subfield b and the date of publication/distribution of the video in subfield c. (AACR2 rules)
260 __ Santa Monica, Calif. : |b Criterion ; |a Los Angeles, Calif. : |b Distributed by The Voyager Company, |c c1987.
300. Include the number of videocassettes or videodiscs in the 300 subfield a.
300 __ 3 videodiscs
43. CATALOGING VIDEORECORDINGS
43.1 Fixed fields. Note this variation for visual materials:
Ctry = Country of Production.
43.2 Variable fields.
007. Required in records for video recordings. Refer to variable field 007 in the Bibliographic Formats and Standards. Appropriate subfield coding varies with each item.
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245. Main entry is generally by title. Include the general material designation in subfield h and the production company in subfield c (if available). This will change . The GMD is used under AACR2 rules. RDA does not use the GMD and adds 336-338 fields. Fondren Library practice is to keep the GMD if already present in the record, but not to add a GMD for RDA records. Original cataloging is done under RDA rules.
245 00 Citizen Kane |h [videorecording] / |c an RKO Radio Picture ; Orson Welles.
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260. Include information on the publication and distribution of the video. Add the place of publication or distribution in subfield a, the name of the cassette or disc publisher in subfield b, and the date of publication/distribution of the video in hand in subfield c (use latest date to be found anywhere on the item or container). AACR2 rules
260 __ Santa Monica, Calif. : |b Criterion, |c c1987.
264. Under RDA rules the publisher is in the 264 field, 2nd indicator 1, the distributor in 264, 2nd indicator 2, and the copyright date in 264, 2nd indicator 4.
264 1 Santa Monica, California :|b Criterion, |c [1987]
264 2 Los Angeles, California : |b Distributed by the Voyager Company
264 4 |c copyright (or copyright symbol) 1987
300. Include information on the physical description of the video. Include the extent (number of cassettes or discs and length in time) in subfield a, physical details such as sound and color, in subfield b, and the dimensions in subfield c. Information about accompanying materials added to subfield e.
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300 __ 2 videodiscs (ca. 158 min.) : |bsd., col. ; |c4 3/4 in. + |e1 booklet.
RDA fields 336-338 for videorecordings
336 __ Two-dimensional moving image |b tdi |2rdacontent
337 __ video |b v |2 rdamedia
338 __ videocassette |b vf |2 rdacarrier (VHS tapes)
338 __ videodisc |b vd |2 rdacarrier (DVDs)
Under RDA 34x fields may also be used to bring out further video characteristics
538. Include the name of the format (VHS, DVD, etc.), sound technical particulars, and other technical information in a systems details note.
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590. When applicable, add a local note for non standards standard formats. Also add a 590 note for public performance rights if applicable (should be noted on the order record and flag)
590 __ Non-standard video format ; requires special viewing equipment.
590__ Terms of use: Public Performance Rights.
520. Always enter a summary or abstract.
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500 __ DVD version of a film originally released in 1956.
6XX655. For movies and opera performances, apply “Feature films” and “Operas” respectively as a 1st subject. When applicable, use “Foreign films” and “Video recordings for the hearing impaired.
650 _0 Operas.
650 _0 Feature films.
650 _0 Foreign films.
Use genre headings for movies. Include |2 for source of heading
655 _7 Feature films. |2lcgft
655 _7 650 _0 Video recordings for the hearing impaired. 655 _7 Add genre headings for DVDs. Include |2 for source of heading.lcgft
7XX. Our practice is to use these generously. Always make entry for issuing agency.
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- Feature films 2000 and earlier have call number PN1997 with Cutter number for title.
- Feature films 2001 and later have call number PN1997.2 with Cutter number for title.
- Operas have call number ML1500, 1st Cutter for composer, 2nd Cutter for uniform title.
54. ITEM TYPES AND HOLDING RECORDS
All videotapes have the location CIRC-DESKREFERENCE.
All DVDs have the location DVD-COLL.
Videotape1VIDEOTAPE1. Used for all except feature films and specifically designated tapes. These circulate for one week.
DVD-video1VIDEO1. Used for all except feature films and specifically designated DVDs. These circulate 1 week.
Videotape2VIDEOTAPE2. Used for feature films and specifically designated tapes. Circulates for 3 days.
DVD-video2VIDEO2. Used for feature films and specifically designated DVDs. Circulates for 3 days.
DVDRESTRIC Used for DVDs that may not be circulated through ILL
REFDVDVID. Used *REFDVDVID. *Used for DVD videos that do not circulate.
Holding records. Holdings records are created as for multi-volume sets.
Processing. For details about processing see Processing Visual Materials
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5. SPECIAL PROCEDURES FOR CENTER FOR THE STUDY OF LANGUAGES (formerly LRC) VIDEOS.
The Center for the Study of Languages sends videos to Fondren for cataloging. These videos (DVDs and VHS tapes) will be processed according to regular guidelines with these special notations
Item cat1 will be GIFT.
Staff note will be LRC video.
Exact duplicates will be returned to the Center for the Study of Languages.
A spreadsheet of all videos is maintained with the titles and dates received of all new items added as necessary. Duplicates will be noted with a return date.
Prepared by: Linda Keating and Brian E. Surratt
Last updated: February 11, 2013
Index Terms: Visual materials cataloging.