Section IV, Chapter A
Mixed Media
1. PRINT MATERIAL WITH ACCOMPANYING MEDIA
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For titles composed of a printed volume and an audio recording, the printed volume should remain in the stacks, with the original copy of the audio recording housed at the Circulation Desk (no copies of sound audio recordings will be made). The book will be marked to indicate the availability of the audio recording. These materials will circulate.
- Printed volume has appropriate location.
- Bibliographic record has note “Sound recording at Circulation Desk” in 590 field.
- Audio recording has added call number record in Fondren Library with location CIRC-DESK and appropriate item type (CD-B, CASSETTE-B, LP-REC-B, or TAPE-B).
- Audio recording has call number with last line CD, Cassette, LP, or Tape.
- Audio recording is barcoded appropriately for type (see Processing Sound Recordings, Section VIII, Chapter E). If recording lacks case, go first to supply cabinet over sink area in Technical Services. If not found, check with Technical Services Staff Assistant.
- Printed volume with printout of bibliographic record is placed on appropriate shelf or truck.
- Recording with white flag marked with call number is placed on the shelf near the marking table.
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- The piece count reflects the printed volume plus the CD-ROM(s) and any guides in pockets.
- The presence of the CD-ROM is noted in subfield e of the 300 field or in the 525 field for serials.
- The book with CD-ROM accompanied by a flag marked “CD-ROM in pocket” is placed on the desk of the Cataloging staff member responsible for copying the CD-ROM.
- The CD-ROM is copied and has title and call number written on affixed Rice University Library label by responsible Cataloging staff member.
- Paperbacks accompanied with CD-ROMs will need commercial binding.
DVD-ROMs and CD-ROMs that can’t be copied. The following procedures are used for DVD-ROMs, when copying is prohibited for a CD-ROM, or if the CD-ROM fails to copy properly.
- The printed volume is given an appropriate location, with the original disc kept at the appropriate secure location.
- The book is marked on the interior to indicate the availability of the disc.
- These materials circulate, depending upon the borrower’s status and the item type.
- The bibliographic record has note detailing location of the disc in the field 590 or for serials, in the 868 following subfield z (see Table IV.A. 1).
The disc is given a call number record with appropriate location and item type (see Table IV.A. 1) and with empty Item Cat 2 well.
Location
Item Type
590 or 868 note
Circulating
CIRC-DESK
CD-ROM-B
CD-ROM at Circulation Desk
CIRC-DESK
DVD-B-ROM
DVD-ROM at Circulation Desk
Non-circulating
CIRC-DESK
REF-CD-ROM
CD-ROM at Circulation Desk
CIRC-DESK
REF-DVDROM
DVD-ROM at Circulation Desk
BIC
BIC-DESK
CD-ROM-B*
CD-ROM at BIC Desk
BIC-DESK
DVD-B-ROM*
DVD-ROM at BIC Desk
*Unless the book is in Ref., then use REF-CD-ROM and REF-DVD-ROM
Digital Media Commons
DMC
DVD-B-ROM
DVD-ROM in DMC Storage Room
GIS/Data Center
GOV-GIS
CD-ROM-B
CD-ROM at GIS/Data Center
GOV-GIS
DVD-B-ROM
DVD-ROM at GIS/Data Center
Gov Pubs
GOV-DESK
REF-CD-ROM
CD-ROM at Government Publications Reference Desk
GOV-DESK
REF-DVDROM
DVD-ROM at Government Publications Reference Desk
Table IV.A. 1. Locations and Item types for accompanying optical discs.
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- CD-ROM has call number with last line CD-ROM.
- DVD-ROM has call number with last line DVD-ROM.
- CD-ROM or DVD-ROM is barcoded appropriately (see Processing Electronic Resources, Section VIII, Chapter B). If disc lacks jewel case, they can be found in the supply cabinet over the sink area.
- Circular RU Library label is affixed to upper surface of disc.
- Dot label on jewel case enumerates contents if case contains guide or multiple discs (“+ guide”, “2 discs”, etc.) to alert Circulation staff.
- Printed volume with printout of bibliographic record is distributed appropriately.
- CD-ROM or DVD-ROM is placed on the shelf near the marking table. It is accompanied by flag marked with call number with CIRC-DESK, etc., above call number.
- At the Marking Table the book is stamped with the statement “CD-ROM (or DVD-ROM) at Circulation Desk” or other location both above the barcode and beside any existing pocket for the CD-ROM. If the Marking Table does not have a stamp for a particular location, the appropriate location will be written in the book above the barcode and beside any existing pocket by the cataloger (until we receive more than one such item per year per location).
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- Upon receipt, Acquisitions determines circulation based upon copyright requirements and flags videos to be restricted. Video recordings circulate dependent upon copyright restrictions and the borrower’s status.
- Serial issues published as videos or videos accompanying serial issues or volumes are given a call number record with the location CIRC-DESK or the appropriate location in the satellite library in which the serial is located.
- Printed volume is given appropriate location.
- Bibliographic record has note detailing location of video recording in 590 field (see Table IV.A. 2), or in the MARC holdings record 866 or 867 fields for serials.
Video recording is represented by call number record with appropriate location and item type (see Table IV.A. 2) and empty Item cat 2 well.
Circulation
Location
Item type
590 note
1 week
CIRC-DESK
VIDEOTAPE1
Videorecording at Circulation Desk.
3 days1 week
CIRC-DESK
VIDEOTAPE2
Videorecording at Circulation Desk.
Same as book
CIRC-DESK
DVDVIDEO-B
Videorecording at Circulation Desk.
Same as serial
CIRC-DESK
DVDVIDEO-S
Videorecording at Circulation Desk
Non-circulating
CIRC-DESK
REFDVDVID
Videorecording at Circulation Desk.
Table IV.A. 2 Marking accompanying videorecordings.
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Titles composed of an audio recording with a printed guide have location CIRC-DESK. If the guide fits inside the media case and can be circulated with the recording, it is not barcoded. If the guide is separate from the media or accompanies more than one container of media, it has a separate item record and barcode (see Processing Sound Recordings, Section VIII, Chapter E).
2.4 Videorecording with guide
A title composed of a video recording with a printed guide may have location DVD-COLL or GOV-DESK. If the guide fits inside the video recording case and can be circulated with the recording, it is not barcoded, and the call number is penciled on. The piece count reflects the presence of the guide. If the guide is separate from the video recording or accompanies more than one video recording, it has a separate item record and barcode. The item type for a guide accompanying a DVD-VIDEO1 is BOOK-DVD1. The item type for a guide accompanying a DVD-VIDEO2 is BOOK-DVD2. The videocontainer is labeled by the cataloger with a dot label placed near the barcode and the wording “guide available.”
Index Terms: Mixed media, CD-ROM, DVD-ROM, microforms, audio recordings, video recordings.