Section IV, Chapter C
Monographic Electronic Resources
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When an electronic resource is supplemental to a print work, information about the electronic resource may be added to the record for the print work. See Mixed Media, Section IV, Chapter A for processing details.
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245. In addition to the standard subfields, include the general material designation [electronic resource] in the subfield h . (To be replaced under RDA rules by fields 336-338)(AACR2 rules) Under RDA rules there is no GMD and fields 336-338 are used. Fondren Library practice is to leave the GMD in the record if it was originally there even if 33X fields are added, but not to add a GMD to a RDA record. Original cataloging is done using RDA rules.
245 00 Names |h [electronic resource] / |c [Authors, Yeshwant Muthusamy, Ron Cole, and Beatrice Oshika]. (Use |h only if cataloging under AACR2 rules)
300. Provide the physical details of the discs in the 300 field. When there are discs of different sizes, the total number of discs and the range of sizes is given. When some are backup disks, the total number is given in this area and further explanation is provided in a 500 note. For DVD-ROM records, the same terms are used as for CD-ROMs.
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Currently individual e-books are ordered through GOBI by a copy cataloger, who gives a printout of the order to the Original Monographs/Special Formats Cataloger. The cataloger then waits For EBL and ebrary books, the cataloger waits for email conformation from the vendor before receiving and loading the order and cataloging the bibliographic record. Requests for cataloging e-books are also received via email from Acquisitions/Electronic Resources Management Group. In most cases the cataloger must find and download the OCLC records and then catalog the e-books. Some e-book collection sets have copy available directly some cases they are firm ordered individually (not through GOBI) and In some cases the individual titles are part of an e-book collection set. Some sets have individual records available for batch loading from OCLC. The Head of Cataloging and Metadata Services is currently responsible for ordering and loading these collection records into Sirsi. sets into Sirsi. In other cases for which no record sets are available the cataloger must find and download the OCLC records individually (done on a case-by-case basis).
PDA e-books are batch loaded into Sirsi with a URL that provides a direct link to the resource. When the e-book has been accessed a specified number of times it is automatically "purchased" by Rice. The cataloger then receives a Purchase Alert email with title and URL of the e-book purchased. To complete cataloging the cataloger's ID and Date Cataloged TODAY are input in the Control tab. In the Call Number/Item tab the Item cat2 is filled in and a staff note is added: Automatically purchased (date) The cataloger edits the bibliographic record as necessary and verifies headings. The call number is also checked and edited. The OCLC record is updated with RCE holdings and a list is kept of the automatically purchased e-books with title and date purchased. Some PDA books are selected for purchase by library staff and an order is placed through GOBI. The cataloger follows the procedures as above. The staff note is: Purchased by selector (selector's initials)
Patrons may ask for notification when an ordered e-book becomes available The cataloger uses the Eresource Notification Form to notify the patron.
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245. In addition to the standard subfields, include the general material designation [electronic resource] in the subfield h. (AACR2 rules only) Replaced under RDA rules by 336-338 fields). Original cataloging will be done using RDA rules.
245 10 Russo-Chinese energy relations |h [electronic resource] : |b politics in command / |c Stephen Blank. (|h AACR2 rules only)
300. 1 online resource (pagination included in parentheses) May include |b for illustrations. |c is not used.
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856. Field 856 containing the URL for the e-book is required for remote access link. The email verifications from GOBI vendors contain the unique Rice version of the URL for each e-book ordered (EBL and ebrary). Requests from the Electronic Resources Management Group also contain the correct URLs. Always add the Rice ezproxy (http://ezproxy.rice.edu/login?url=) before the URL for all purchased e-books. Freely available e-books do not require the ezproxy. E-books ordered through GOBI have had the 856 field changed to a temporary 956 temporary 956 field that shadows the URL. When cataloging delete any unneeded 856 or 956 fields. Add or edit the correct URL and change the 956 field to an 856 field if necessary so that the URL becomes visible in the public catalog
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For processing details see Processing Electronic Resources, Section VIII, Chapter B.
4. PDA e-books.
PDA e-books are batch loaded into Sirsi with a URL that provides a direct link to the resource. When the e-book has been accessed a specified number of times it is automatically "purchased" by Rice. The cataloger then receives a Purchase Alert email with title and URL of the e-book purchased. To complete cataloging the cataloger's ID and Date Cataloged TODAY are input in the Control tab. In the Call Number/Item tab the Item cat2 is filled in and a staff note is added: Automatically purchased (date) The cataloger edits the bibliographic record as necessary and verifes headings. The call number is also checked and edited. The OCLC record is updated with RCE holdings and a list is kept of the automatically purchased e-books with title and date purchased.
Some PDA books are selected for purchase by library staff and an order is placed through GOBI. The cataloger follows the procedures as above. The staff note is: Purchased by selector (selector's initials)
Index Terms: Electronic monographs, electronic books, e-books, computer materials.