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If a duplicate record is found a salmon-colored slip is placed in the book, with notes as needed (e.g., PO # if a STO already existsOrder Number if the duplicate is a firm book, Standing Order Notification with Order Number, Title Control Number if the duplicate is an approval book) and the slip is initialed by the Cataloger.
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Book+slip+print-out are given to the Assistant Acquisitions Librarian (Beverly's position title) for review and decision.
Duplicate records in Sirsi will not be deleted until all duplicates from a given shipment have been consolidated and are ready to be given to the Acquisitions Receiving Coordinator for return to YBP. We are supposed to delete the duplicate record before giving the book back to Acquisitions.
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If title is part of a series, series is checked in Sirsi to verify it is not on Standing Order. Check the Series title in the Series Title List Approval spreadsheet. The list was given by David. Need to ask Mang to run a report to find new standing order series title from 9/13/12 to present. From now on, when Marco or Sara add a order a new standing order title, they need to email me so I can add it to the spreadsheet.
If a new open set, series, or serial is found, add an all-caps 590 note to the bibliographic record: We don't do this anymore.
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MC/UKM books are placed on cart(s) destined for Senior Copy Cataloging Unit, incomplete sets go to the Head of the Senior Copy Cataloging Unit (Need to put Linda's title in here), ‘no-copy/provisionals’ are set aside for future re-searching in OCLC (which is done once a month), and DLC, CIP, and GMC books remain in the Copy Cataloging Unit area, kept in the Approval queue by date order.
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All loading and pre-cat steps are the same as for YBP (see above), with the single difference that no BIC books are received from L&C YBP U.K.
Another difference is that once the whole cart is sorted, then you need to add today's date to the create date portion of the slip on the front of the cart. This is so the approvals section of the cart now be easily found via the create date.
The following note will appear near the bottom of the bib record for all L&C YBP U.K. Approvals:
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