Page History

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1. Open “Call numbers and items.”
2. Click “Edit Item.”
3. Set “Item ID” and default index (middle bar at top). This should only have to be   be done once at the beginning of the session.
4. Scan barcode.
   
   Click on “Current Location” and change to match “Home location” (i.e. if home location is ART, change current location to ART)
   EXCEPTION: If the book has “HOLDS” in the Current Location, do not change the location.
5. Printing the label

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1. If there is any discrepancy between the call number in the record and the call number written in the book, send it back to the cataloger whose initials appear in the “Created by” section of the record (or check with your supervisor). This is currently not done. Currently, all books go to Robert and then he distributes them. Which way do we want this handled?return the item to the Metadata & Copy Cataloging Team Leader, who will in turn distribute them to the cataloger responsible. 

2. If the call number is too wide:

   1. some parts of the label can be split into two lines (consult your supervisor)

   2. remove the decimal in the Cutter number if necessary

   3. make a patch that will have the extra characters or line

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1. Remove the paper or plastic cover and throw it away (except for Friends of Fondren books or if there is a flag bearing specific instructions and the initials of a Collection Development Librarian)

2. Turn to the title page, which will have the call number written on it.

3. Stamp the round ownership stamp in the upper right-hand corner of the title page or the nearest clear space.

4. If there is no barcode, send book to DBM to have one put on.

5. Run a glue stick along the top of the reverse side of a date slip and glue it to the left end paper in the inside back cover one-half inch from the top. If there is noroom on this page because of maps, text, or other information on the end paper, glue it to the inside back cover. If there is no room there, glue it to the last free page.

6. Cut pages if necessary.

7. Stamp all three fore edges with the RICE UNIVERSITY LIBRARY stamp.

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Books with call numbers beginning with "N" or "M" which were issued in hard cases should have labels made for both the book and the case. The case should be retained, and the book should be reinserted in the case after labeling. Currently, all slipcases get discarded. Do we want to make sure that if the book has an ART or MUSIC call number that we keep the slipcase?

I. Music Scores

These will have a single "M" as the first line of the call number. Stamp with the regular ownership stamp and treat like regular circulating books.

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1. Rush, notify, and reserve books, which go to the Circulation Desk;

2. New hardbound books, which are taken to Circulation to check for books to go on the New Books Shelf;

 3. WRC and WRC Reference books, which are taken to WRC;

 4. BIC books, which go to the BIC shelf in Technical Services;

 5. LSC and LSC-SPECL books, which are placed on the DBM book truck;

6. Books designated “Return to Serials,” which are taken to Serials;

 7. Digital Media Center materials, which go to the DMC shelf in Technical Services;

 8. Reference CD-ROMs, which are taken to the appropriate location;

 9. Reserve CD-ROMs, which go to Reserve;

10. Books containing microfiche, which are sent to Government Publications to have the fiche copied (if the cataloger has not already done this).

B. Flags

     Yellow--for restricted books

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The Marking Table keeps a count of nonbook materials and items hand-marked.  Statistics for other items can be generated by our automated system. 

NOTE: Items that contain more than one type of material, such as a journal with maps or a sound recording with a text, are counted only under the main type of material.  In other words, a journal with maps counts only as a journal; the maps are not counted separately.  A sound recording with a separate text is counted only as a sound recording; the text is not counted separately.  Mixed media materials are counted under the main type of material cataloged.  If you are unsure how an item should be counted, consult your supervisor.

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B. Audio Recordings—For phonodiscs, audio cassettes, and music compact discs, each piece is counted separately. For example, if there are four CDs in one case, this counts as four, not one.

C. Video Recordings—For videotapes and videodiscs, each piece is counted separately. For example, two videodiscs in one case count as two.

D. Microforms—Microfilm reels, microfiche sheets, and microprint cards are counted separately. Counts for microforms that do not go through the Marking Table will also be recorded on the physical count statistics sheet. 

E. Maps—Map counts are recorded on the physical count statistics sheet if they are cataloged in Technical Services, whether or not they go through the Marking Table.

F. CD-ROMs--Non-musical compact discs will be counted as CD-ROMs.

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I. Withdraws—Count different types of materials being withdrawn in separate columns. For example, books, phonodiscs, and software disks should each be put in a separate column with the appropriate heading.

At the end of the month, each column will be totaled, and the statistics sheet will be turned in to the Preservation Librarian.