Section II, Chapter C
Procedures for Approvals
1. OVERVIEW OF APPROVAL VENDORS
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- YBP (Yankee Book Peddler) – Domestic publishers (multi-disciplinary)
L&C (Lindsay and Croft)YBP UK (Yankee Book Peddler UK) – UK publishers (multi-disciplinary)- Harrassowitz – German language titles (with occasional English or Latin) (primarily fiction, social sciences, religion, history, and philosophy)
- Puvill (Puvill Libros) – Spanish language titles from Spanish publishers (primarily philosophy, literary studies, and medieval history)
- Latinam (Latin American Book Store) – Spanish language titles from Latin American publishers (primarily fiction, literary criticism, linguistics, some political history)
- Abrams – (art and architecture)
- Time Warner – (art and architecture)
- Worldwide – (art and architecture)
- Front – Variety of languages scores, sound recordings, and books on music
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At the present time records for YBP and L&C and YBP U.K. are received in the form of OCLC/PromptCat records. These procedures are detailed below (in sections 3 & 4).
The procedures for the remaining vendors are outlined in sections 5 & 6.
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Slips from all vendors typically include bibliographical, authorial, ISBN, place-of-publication, series, and price information. YBP, L&C YBP U.K., and Latinam also include brief but useful descriptive material, and both YBP and L&C YBP U.K. include a suggested call number stem. The descriptive information on slips from Harrassowitz, Puvill, and Front is less fulsome but can also be helpful. Abrams, Time Warner, and Worldwide do not provide vendor slips but receive white flags, supplied by Acquisitions. Both vendor slips and flags often include important notes from CD-Librarians or other catalogers requesting special treatment or attention to location.
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910 __ |aYBP/PromptCat
3.5 Duplicates
Duplicates are also items that are exact reprints or facsimiles of the original work. Verify that the original work is not damaged or missing before returning the duplicate item. The title page verso will usually let you know that the book is a reprint and will make it easy to find the exact original work in Sirsi.
If a duplicate record is found a salmon-colored slip is placed in the book, with notes as needed (. The Order Number should be written on the slip if the duplicate is a firm book. If it the duplicate is part of a standing order, then write the Standing Order Notification with Notification with Order Number , Title Control Number if on the salmon slip. If the duplicate is an approval book) and , then write the Title Control Number on the slip is . The slip is also initialed by the Cataloger.
Vendor slips should always remain with the book.
A print-out is made for the ‘other’ copy, showing its status (in Stacks, on order, etc.). I do not do this. I write the corresponding oclc number on the salmon-colored slip if the isbn of the book is not exactly the same as the duplicate.
Book+slip+print-out are given to the Assistant Acquisitions Librarian (Beverly's position title) The book, vendor slip and salmon-colored slip are given to the Approvals Coordinator for review and decision.
Duplicate records in Sirsi will not be deleted until all duplicates from a given shipment have been consolidated and are ready to be given to the Acquisitions Receiving Coordinator for return to YBP. We are supposed to delete Delete the duplicate record before giving handing the book back over to Acquisitions.
3.6 Series verification
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Sound recordings received on the Front approval plan are delivered to the appropriate Senior Copy Cataloger who will follow the same procedure as the other approval plans, with one exception: items with no copy will be given to a designated Copy Cataloger who will create have a provisional record created in Sirsi.
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Prepared by: Paul Feuerbacher and Robert Estep
Last updated: February 21, 2013
Index Terms: approvals, vendor slips, pre-cataloging, Reference decision shelf, duplicates, YBP, Yankee, L&C, Lindsay and Croft, Front, Puvill, Latinam, Harrassowitz, Abrams, Time Warner, Worldwide, OCLC holdings, PromptCat