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If title is part of a series, series is checked in Sirsi to verify it is not on Standing Order. Check Check the Series title in the Series Title List Approval spreadsheet. The list was given by David. Need to ask Mang to run a report to find new standing order series title from 9/13/12 to presentThis is in located in the Cataloging/Approvals Serials Titles folder on the Departments Network Drive. From now on, when Marco or Sara add a order a new standing order title, they need to email me so I can add it to the spreadsheet.
If a new open set, series, or serial is found, add an all-caps 590 note to the bibliographic record: We don't do this anymore.
590 __ [VOL #] CURRENTLY ON CD STO-DECISION SHELF
The book is then placed on the Decision Shelf in Acquisitions, with dated, initialed white flag indicating ‘new’ series and requesting a decision from the appropriate CD-Ref librarian. (Note: the CD/Ref librarian’s name does not need to be spelled out on the slip as it is his or her responsibility to review materials according to their assigned disciplines.) A book can remain on the Decision Shelf for approximately 1 month, after which it is returned to the appropriate cataloger, whether a decision has been made or not. The 590 note is deleted at the point of actual cataloging.
3.7 Provisional records
If the book has a provisional record, OCLC will be searched for better copy and, if found, a new record will be imported to overlay the provisional. (Sirsi control number needs to be changed prior to running the overlay report).
3.8 Vendor slips & post-pre-cat disposition of books
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MC/UKM books are placed on cart(s) destined for Senior Copy Cataloging Metadata Unit, incomplete sets go to the Head of the Senior Copy Cataloging Unit (Need to put Linda's title in here)Original Monograph/Special Formats Cataloger, ‘no-copy/provisionals’ are set aside for future re-searching in OCLC (which is done once a month), and DLC, CIP, and GMC books remain in the Copy Metadata Cataloging Unit area, kept in the Approval queue by date order.
3.9 Reference Decision Shelf We don't do this anymore.
A decision from the appropriate CD librarian is required for an approval book to be added to the reference collection. The book, with YBP slip, is placed on the Approvals Reference Decision Shelf in Acquisitions; and is returned to the appropriate cataloger after 1 month, whether a decision has been made or not. A 590 note is placed in the bib record indicating the book’s current location (see 3.6 above for correct wording).
3.10 BIC titles
Books destined for review by the Business Librarian are pulled from the shipment and placed on a shelf in Acquisitions. Once these have been reviewed, the Approvals Receiving Clerk will notify the appropriate member of Copy Cataloging that they are ready. The Business Librarian will have noted, on the approval slip, whether the book is to be cataloged for the Business School or for Fondren Stacks. (Note: all Business books are loaded into ‘Fondren’ location and thus will require a change of ‘library’ and ‘current location’ prior to cataloging.) I don't know if this still happens. Need to check with Robert on how he is notified of which books need to go to the Business Library.
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OCLC holdings are automatically updated by PromptCat 30 days after the shipment’s invoice date. Robert, please verify this.
Therefore, in cases where a cataloger chooses to use an OCLC record that is different from the one provided by PromptCat, holdings should be deleted from the original record and updated for the preferred selection.
When a book has been cataloged, vendor approval slips can may be tossed.
4.
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YBP U.K. (Yankee Book Peddler U.K.)
L&C YBP U.K.approval approval titles are supplied by OCLC/PromptCat via the same ftp procedure as YBP approvals. Robert, I know this has changed.
All loading and pre-cat steps are the same as for YBP (see above), with the single difference that no BIC books are received from L&C YBP U.K.
Another difference is that once the whole cart is sorted, then you need to add today's date to the create date portion of the slip on the front of the cart. This is so the approvals section of the cart now be easily found via the create date.
The following note will appear near the bottom of the bib record for all L&C YBP U.K. Approvals:
910 __ |aLindsay/PromptCat
5. Harrassowitz, Puvill, Latinam, Abrams, Time Warner, and Worldwide
Unlike YBP and L&C and YBP U.K., these vendors do not provide records (records will only be in Sirsi if there is a duplicate item).While mixed approval books are separated by vendor within a cart they are not alphabetized.
5.1 Duplicates
When searching Sirsi for duplicate titles use the standard author/title combination search.
Take special care when dealing with the possibility of dual US/UK publications (i.e., identical books but with different publishers, ISBNs, minor differences in title, inversion of authors’ names, etc.).
5.2 Series
Like YBP and L&C YBP U.K. approvalsapprovals, all series should also be searched in order to avoid duplicating titles to be received through Standing Orders. Use the Serials Titles List Approvals spreadsheet.
5.3 Importing records from OCLC
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After tattletaping, place DLC, CIP, and GMC , and MC fiction books on the carts for cataloging by Copy Cataloging Unit, all other MC the Metadata Unit, all OHX/No-Copy, MC and UKM books are placed on the Senior Copy Cataloging Metadata Unit book cart(s) and OHX, PL, and other no-copy books are placed on the “OHX/No-Copy” cart(s) for 3 (or 5 months; needs to be confirmed) months or until better copy is found in OCLC.
6. Front Approval (Music Scores)
Scores received on the Front approval plan are placed on a designated shelf in Acquisitions by the Receiving Clerk for review by the Music Librarian. After the Music Librarian has reviewed the shipment, the designated Copy Cataloger Senior Metadata Assistant takes the items from the shelf and pre-catalogs them. After the items have been pre-cataloged, they are sorted via LC/GMC copies and MC/No-Copies copies. The MC and No-Copy are delivered to the Music Catalog Librarian who incorporates the items into his own workflow. The LC and GMC copies are cataloged by the Senior Metadata Assistant.
Sound recordings received on the Front approval plan are delivered to the appropriate Senior Copy Cataloger who Metadata Assistant who will follow the same procedure as the other approval plans, with one exception: items with no copy will be given to a designated Copy Cataloger who will create have have a provisional record created in Sirsi.