Section III, Chapter K
Gifts and Memorials Fund Purchases
1. INTRODUCTION
All materials selected for the Fondren Library collection, including gift materials, are
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2. GIFTS PURCHASED ON THE GIFTS & MEMORIALS FUND
2.1 Cataloging
Gifts that are purchased on the Gifts & Memorials Fund, known in Sirsi as FRIENDS, and on subfunds of FRIENDS (numbered 5xx funds, e.g., 504), are acknowledged through a note in the cataloging record. A book requiring this acknowledgment arrives in Cataloging with a bookplate and identified by a gray flag, inserted by the Acquisitions staff upon receipt.
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If at some later time a second copy is added to the collection, the original note should be amended to reflect that the library's copy 1 is a gift. If the gift book is a second copy in the collection, the note should include that information.
3. GIFTS IN KIND
3.1 Pre-cataloging
The gift materials are first checked by the Technical Services Office Assistant for automatic discards and duplications. Materials are then distributed to the appropriate selectors for review. After review, selectors place selected materials on the "To Be Cataloged" shelves.
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Gift materials are usually cataloged and sent to the Marking Table the same day. Materials that require more complex or original cataloging may take longer, but shall be completed before the next Gift Day.
Prepared by: Jiun Kuo
Last updated: September 20, 2011
Index Terms: Gifts, memorials, FRIENDS, note, pre-cataloging, Gift Day,