RICE THESES
When new Rice dissertations are received, records are created in LIBRIS using the MARC (book) format. For theses published from 1984 on, one circulating printed copy is housed in the stacks, and one archival microfiche copy is housed in the Woodson Research Center. (For theses published before 1984, one circulating printed copy is shelved in the regular stacks, and one archival printed copy is housed in Storage.
For thesis recital tapes see Shepherd School of Music Recital Tapes.
For textual dissertations:
Create a new record using Add Title.
Item Type BOOK
Location STACKS
Volume NEW
Item Cat 2 ORIGINAL
Class Scheme ASIS
Exceptions:
Scores have Item Type SCORE, but are cataloged otherwise like other theses in MARC format.
Items that are more than 38 cm. tall have Item Type OVERSIZE.
Enter information in fixed field:
Enc Lvl : 7
Desc : a
Dat Tp: s
Date1: (date on title page)
Ctry: txu
Lang: eng (or whatever is appropriate)
Source: d
Illus: (always skip)
Cont: b
Index 0
Input variable fields :
100 Check author's name in LIBRIS (name authority and author files) to make sure there are no variant forms of entry.
260 The fixed field date and the date in the 260 field show the date given on the title page.
300 Use number of volumes instead of pagination.
440 Determine the department awarding the degree by referring to the commencement program; always use full form as found in Departments and Abbreviations for Theses.
500 If this degree is conferred later than the imprint date, this fact is shown in a note: Degree conferred in 19__. (The date when the degree was conferred can be verified in the commencement program.) The thesis note (502 field) and the call number also use the date when the degree was conferred.
Create a MARC holdings record for multi-volume theses
Create Call Number rather than Copy for microfiche. Use Item Type MICROFICHE and Location WRC.
Create authority records for names where the form differs on the printed and microfiche copies or where needed for compound surnames, names with prefixes, etc.
Pencil in the call numbers on both book and microfiche copies using standard department abbreviations.
Standard format for call numbers:
Thesis
(Dept. Abbr.)
(Date)
(Author's last name)
(Volume no., if any)
e.g. Thesis or WRC or Thesis
Phil. Thesis Oversize
1985 Phil. Phil.
Goodin 1985 1989
Goodin Johnson
When two or more authors having the same surname write theses for the same department in the same year, a first name initial is included in marking the call number.
Thesis Thesis
Chem. Chem.
1972 1972
Wilson, H. Wilson, S.
After cataloging, count microfiche and give count to Marking Table. Sort fiche by department, alphabetizing names within each department, before taking fiche to WRC.
DEPARTMENTS AND ABBREVIATIONS FOR THESES
Use in call no.: Use in series statement (440)
Acct. Accounting
Aero-Astro. Aero-Astronautics
Anth. Anthropology
App.Phys. Applied Physics
Arch. Architecture
Art Art and Art History
Be.Sci. Behavioral Science
Biochem. Biochemistry and Cell Biology (was Biochemistry)
Biol. Biology
C.E. Civil Engineering
Ch.E. Chemical Engineering
Chem. Chemistry
Comp.Sci. Computer Science
E.E. Electrical and Computer Engineering
Ecol. Ecology and Evolutionary Biology
Econ. Economics
Engl. English
Env.Sci. Environmental Science and Engineering
French French and Italian
Geol. Geology and Geophysics
Ger. German and Russian
Hist. History
Ling. Linguistics and Semiotics
M.E. Mechanical Engineering and Materials Science
Math. Mathematics
Math.Sci. Computational and Applied Mathematics
(was Mathematical Sciences)
Music Music
NavalSci. Naval Science
Phil. Philosophy
Phys. Physics
Pol.Sci. Political Science
Psych. Psychology
Reli. Religious Studies
Sp.Sci. Space Physics and Astronomy
Span. Hispanic and Classical Studies
(was Spanish/Portuguese/Classics)
Stat. Statistics