Overview

Rice theses and dissertations are cataloged following a set of local procedures. When new Rice print dissertations are received, records are created in Sirsi using the MARC (book) format. For theses published from 1984 on, one circulating printed copy is housed in the stacks, and one archival microfiche copy is housed in the Woodson Research Center. For theses published before 1984, one circulating printed copy is shelved in the regular stacks, and one archival printed copy is housed in LSC).

Creating a Local Original Record

Recital tapes (Musical performances)

For thesis recital tapes see Shepherd School of Music Performances*.*

Printed (text-based) dissertations (AACR2 instructions)

Create a new bibliographic record (use Add Title)

• Item Type   BOOK
  • Use OVERSIZE for items taller than 38 cm
  • Use SCORE for scores
• Location     STACKS
• Volume      NEW
• Item Cat 2  ORIGINAL
• Class Scheme  ASIS

Fixed Fields

Variable Fields

100  Check author's name in Sirsi (name authority and author files) to make sure there are no variant forms of entry.

260.  The fixed field date and the date in the 260 field show the date given on the title page

300.  Use number of volumes instead of pagination

440.  Determine the department awarding the degree by referring to the commencement program; always use full form as found in Departments and Abbreviations for Theses (see Table IV.J.1).

500.  If this degree is conferred later than the imprint date, this fact is shown in a note:  Degree conferred in 19__.  (The date when the degree was conferred can be verified in the commencement program.)  The thesis note (502 field) and the call number also use the date when the degree was conferred.

Other Fields

Create a MARC holdings record for multi-volume theses

Create a new Call Number rather than a Copy for the microfiche copy of a dissertation.  Use Item Type MICROFICHE and Location WRC.

Create authority records for names where the form differs on the printed and microfiche copies or where needed for compound surnames, names with prefixes, etc.

Pencil in the call numbers on both book and microfiche copies using standard department abbreviations.

Standard format for call numbers

Thesis

(Dept. Abbr.)

(Date)

(Author's last name)

(Volume no., if any)

            Thesis             WRC               Thesis

            Phil.                 Thesis              Oversize

            1985                Phil.                 Phil.

            Goodin            1985                1989

                                    Goodin            Johnson

            Example 1       Example 2       Example 3

*Note:  *When two or more authors having the same surname write theses for the same department in the same year, a first name initial is included in marking the call number.

            Thesis              Thesis

            Chem.              Chem.

            1972                1972

            Wilson, H.       Wilson, S.

            Example 1       Example 2

After cataloging, count microfiche and give count to Marking Table.  Sort fiche by department, alphabetizing names within each department, before taking fiche to WRC.

Department Abbreviations