VISUAL MATERIALS CATALOGING PROCEDURES
Videorecordings are searched on OCLC most efficiently with the format qualifier vis.
Video materials cataloged on this format include VHS cassette tapes, 4 ¾ in. DVD optical discs, and 12 ½ in. videodiscs.
Videos with copy are cataloged by the Senior Copy Catalogers. Those lacking copy are cataloged by an Original Cataloger.
Apply AACR2, Chapter 7, as well as LC Rule Interpretations, and Bibliographic Formats and Standards. Assign subject headings from LC Subject headings and Cataloging Service Bulletins. Create call numbers in accordance with LC Classification Schedules and Additions and Changes.
Helpful references are:
Ashley, Lowell E., ed. Cataloging musical moving image material. Music Library Association, 1996.
Olson, Nancy B. Cataloging motion pictures and videorecordings. Soldier Creek Press, 1991.
________. Olson, Nancy B. Cataloging of audiovisual materials and other special materials. 4th. ed. Minnesota Scholarly Press, 1998.
It may be necessary to view film or credits briefly for bibliographic information, running time, language and presence of subtitles, information for summary, and subject cataloging. There is a VCR in Rm. 414 on which to view non-VHS formats.
Creating provisional records for videos
In fixed fields use the following values: RT=g, E/L= 7.
In the variable fields, in addition to any other information, use
245 title |h [videorecording] : |b /|c
260 |b issuing agency, |c date of publication/distribution of the video
300 number of videocassettes or videodiscs
Cataloging videorecordings
To edit copy
1. Check fixed fields and note this variation for visual materials: Ctry = Country of Production.
2. Editing variable fields:
007 Required in records for videorecordings. Refer to variable field 007 in the Bibliographic Formats and Standards. Appropriate subfield coding varies with each item.
028 42 Videorecording number (Publisher’s number)
130 Uniform title – for original language title of foreign film.
245 Main entry is generally by title.
|h [videorecording] in square brackets
|c usually short if present at all: production company for feature films, network or production company for TV, etc.
250 Edition statement – can be confusing for DVDs. Be careful to distinguish between edition statements related to the item in hand, and series statements relating to the item being part of a publisher’s collection. Statements such as those listed below should be treated as edition statements, whether they carry the word “edition” or not.
250 Special edition.
250 Deluxe widescreen presentation
250 Widescreen version
250 Letterbox format
250 Collector’s edition, widescreen
250 Standard version (when a disc carries both a widescreen and standard version, the information becomes a note).
260 |a place of publication or distribution
|b cassette or disc publisher
|c date of publication/distribution of the video in hand; use latest date to be found anywhere
on the item or container.
300 (VHS cassette) – 1 videocassette (time) : |d sd., col. (or b&w) ; |c ½ in.
300 (Videodiscs including DVDs) – 1 videodisc (time) : |b sd., col. (or b&w) ; 4 ¾ in. (or 12 in.)
538 Use the name of the format (VHS, DVD, etc.), sound technical particulars, and other technical information.
546 Enter language, subtitle, dubbing info. When applicable add or retain note: Closed captioned
500 Make note of source of cataloging information if other than film itself.
500 For DVDs include note for aspect ratio if it appears anywhere on the piece:
500 Aspect ratio: 2.25:1
500 Aspect ratio: 1.77:1; “enhanced for 16 x 9 television”
508 Enter credits other than cast.
511 First indicator 1 for cast. Enter cast, participants.
590 When applicable: Non-standard video format; requires special viewing equipment.
520 Always enter a summary or abstract.
500 Other numbers borne by the item. (But use 028 for Publisher’s Number)
Make note of original release information for feature films or original filming/broadcast date of television program if known.
6XX For movies and opera performances use a 1st subject:
Feature films.
Foreign films.
Operas.
Video recordings for the hearing impaired (when applicable).
7XX Our practice is to use these generously.
Our practice is always to make entry for issuing agency.
Videos are classified according to the LC schedules, with these local usages:
Feature films have call number PN1997 with Cutter number for title.
Operas have call number ML1500, 1st Cutter for composer, 2nd Cutter for uniform title.
Item Types
Videotape1 Used for all except feature films and specifically designated tapes. These circulate for one week.
DVD-video1 Used for all except feature films and specifically designated DVDs. These circulate 1 week.
Videotape2 Used for feature films and specifically designated tapes. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates for 3 days.
DVD-video2 Used for feature films and specifically designated DVDs. RESERVE location circulates for two hours; ART-DESK or MUS-DESK circulates for 3 days.
Holdings records are created as for multi-volume sets
For details about processing see Processing visual materials