1. INTRODUCTION
1.1 References
CONSER Cataloging Manual, Module 31. Remote Access Electronic Serials (Online Serials). http://www.loc.gov/acq/conser/pdf/Module31.pdf (accessed March 26, 2013).
CONSER Cataloging Manual, Module 33. Newspapers. http://www.loc.gov/aba/pcc/conser/pdf/ccm/CCM-Module-33.pdf (accessed March 26, 2013).
CONSER RDA Cataloging Checklist and Core Elements. http://www.loc.gov/aba/pcc/conser/issues/index.html (accessed March 27, 2013).
Integrating Resources : A Cataloging Manual. Washington, D.C.: Program for Cooperative Cataloging, 2011. .http://www.loc.gov/aba/pcc/bibco/documents/irman.pdf (accessed March 26, 2013).
Mitchell, Anne M. and Brian E. Surratt. Cataloging and Organizing Digital Resources. New York: Neal-Schuman, 2006.
Olson, Nancy B. Internet Resources. 2d ed. Dublin, Ohio" PC:C. 1997. http://cdm15003.contentdm.oclc.org/cdm/ref/collection/p267701coll5/id/293
_______. _Cataloging of Audiovisual Materials and Other Special Materials. 5th ed. Westport, Conn.: Libraries Unlimited, 2008.
PCC Provider-Neutral E-Resource Guidelines, Serials and Other Formats. http://www.loc.gov/aba/pcc/scs/documents/PCC-PN-guidelines.html (accessed March 26, 2013).
Weitz, Jay. “Cataloging Electronic Resources: OCLC-MARC Coding Guidelines.” https://www.oclc.org/support/services/worldcat/documentation/cataloging/electronicresources.en.html
(accessed March 27, 2013).
1.2 General workflow
Electronic continuing resources are cataloged by the Serials Cataloger. When an electronic resource is supplemental to a print work, information about the electronic resource may be added to the record for the print work. See Mixed Media, Section IV, Chapter A for processing details.
When the electronic resource represents the same title in a different format, a separate record is made for each format.
An electronic resource is cataloged on the OCLC workform that corresponds to its intellectual content. For example, electronic serials are cataloged on the Continuing Resources workform.
OCLC is searched for electronic resources most efficiently by setting the Format qualifier to Continuing Resources or Integrating Resources (/com). Remote access resources can be searched by setting the Internet qualifier to: Internet.
2. REMOTE ACCESS CONTINUING RESOURCES
Fondren's policy is to catalog electronic continuing resources on a separate bibliographic record from the print version (if one exists). Electronic continuing resources available from more than one vendor are catalogued on one aggregator-neutral record.
2.1 Relevant fields in MARC format
006. Required to express electronic resource and possible other additional material characteristics.
007. Required – see OCLC Bibliographic Formats and Standards.
022. Include the electronic ISSN in subfield a, if available; if the title is also available in print, include the print ISSN in subfield y.
130. Uniform title - Assign uniform titles as you normally would for serials. If the record original (usually print) format of that serial had a uniform title, use that same uniform title for the online version. Uniform titles with the qualifier: (Online) are no longer used in current cataloging practice.
245. Main entry is generally by title, but follow RDA Toolkit. Subfield h [electronic resource] is no longer used in current cataloging practice. Subfield c (statement of responsibility) is usually not necessary for serials.
264. Enter place and name of publisher/producer/distributor/manufacturer/copyright here, following MARC 21 guidelines. If the first and/or last issue is in hand, add the date, if known, in subfield c (do not use the date in the 264 field in the fixed fields for Dates)
300. CONSER requires for print and tangible, live non-print serials; use for online resouces is optional, but if you choose to add, use this wording:
300 1 online resource
362. Include coverage notes as you would for a print title:
- Always use an unformatted note, with first indicator = 1, whether or not you have the first and/or last issues
- If information on both the first and issues is unavailable, omit this field.
- If the title was initially published in print (or another format), use the original number for the online version, even if all volumes are not available online.
- Use the beginning and ending dates from the 362 field in the fixed fields Date1 and Date2, rather than the dates in field 264, subfield c
500. Give the source of the title proper in the 500 field if there is no 588 field (such as some integrating resources); include the date viewed online:
500 Title from journal home page (viewed May 4, 2007).
520. If needed, give a brief summary of the contents available, unless the information is obvious from the rest of the record.
588. Always include a Source of Description note (which should include the source of the title and the date the information was viewed online). Also include, in a separate 588 field, a Latest Issue consulted note. The 588 notes come last, after any other 5XX notes (but before any 533 notes describing microform versions):
- Even if you have the first issue in hand, the Description based on note is still required. If you do not have the first issue, use the earliest issue you do have. If cataloging is not based on the first issue, the last 5XX note specifies “Description based on …”. This note should be combined with the Source of Title note (see above); that note would then not appear in a 500 field.
588 Description based on: Vol. 5, no. 1 (Jan. 2004); title from journal home page (viewed May 4, 2007).
588 Latest issue consulted: Vol. 35, no. 4 (Dec. 2008).
6XX. Follow the same principles as to number and specificity of headings as for other resources. For software use the free-floating form subdivision |v Software under each heading assigned. Do not use the subdivision |v Computer programs when cataloging software. Use |x Computer programs only for works about computer programs. For serials, use free floating subdivision |v Periodicals.
776 08. If the resource is available in other formats, include that information in this linking field (repeatable):
776 08 |iPrint version:|tAmbio|x0044-7447|w(OCoLC)46381482
780, 785. Include linking fields for earlier and later titles as you would for print continuing resources.
856. Make an active link in this field. Use indicators as follows:
- 40 Link for resource represented by bib record
- 41 Link to another version of resource
- 42 Link to related resource
2.2 Item records
Library. For all remote access resources, use FONDREN as the library, regardless of which library holds the print version or initiated the order record.
Call number. For remote access titles that have print versions, use the same call number for the electronic version, followed by the qualifier: (Internet). Note: Do not put a subfield z between the call number and the qualifier for these titles:
CALL NUMBER: QH540 .A52 (Online)
Item type. For all remote access resources, use: INTERNET.
Location. For all remote access resources, use: INTERNET
2.3 Serial control records. All remote access continuing resources received on standing order or subscription get a serial control record in Sirsi. These are usually created by Acquisitions staff, but are sometimes input by the cataloger (see Serial Controls for Electronic Resources):
3. DIRECT ACCESS CONTINUING RESOURCES
Each version of a direct access electronic continuing resource is cataloged on a separate bibliographic record, regardless of whether there are print, online, or other direct access versions of the same title.
3.1 Relevant fields in MARC format
006. Required to express electronic resource and possible other additional material characteristics.
007. Required – see Bibliographic Formats and Standards
022. If the resource has its own ISSN, include it in subfield a.
130. Uniform title - Assign uniform titles as you normally would for serials. If the record original (usually print) format of that serial had a uniform title, use that same uniform title for the electronic version. Uniform titles qualified by format: (CD-ROM), etc.. are no longer used in current cataloging practice.
245. 245. Main entry is generally by title, but follow RDA Toolkit. Subfield h [electronic resource] is no longer used in current cataloging practice. Subfield c (statement of responsibility) is usually not necessary for serials.
264. Enter place and name of publisher/producer/distributor/manufacturer/copyright here, following MARC 21 guidelines. If the first and/or last issue is in hand, add the date, if known, in subfield c (do not use the date in the 264 field in the fixed fields for Dates)
300. Include information on extent, sound and color, and dimensions here; in general, follow RDA Toolkit as applicable.
- Subfield a: Do not include specific extent unless the title is complete
- You may use the more specific terms for optical discs: CD-ROMS or DVD-ROMS, instead of the more general: computer optical discs
- Dimensions for optical discs are: 4 3/4"
300 CD-ROMS : |b sd., col. ; |c 4 ¾ in.
362. Include coverage notes as you would for a print title:
- Always use an unformatted note, with first indicator = 1, whether or not you have the first and/or last issues
- If information on both the first and issues is unavailable, omit this field.
- If the title was initially published in print (or another format), use the original number for the online version, even if all volumes are not available online.
- Use the beginning and ending dates from the 362 field in the fixed fields Date1 and Date2, rather than the dates in field 264, subfield c
538. Include system requirement notes for direct access titles in this field. In general, follow RDA Toolkit, but avoid including overly specific information, as this field describes the entire run of the title and that information may change over time. Include a separate 538 field if the disc is designed for multiple platforms:
538 System requirements for Windows: IBM-PC or compatible system; Windows XP or higher; CD-ROM drive.
538 System requirements for Macintosh: Macintosh Plus or higher; CD-ROM drive.
520. If needed, give a brief summary of the contents available, unless the information is obvious from the rest of the record.
588. Always include a Source of Description note (which should include the source of the title and the date the information was viewed online). Also include, in a separate 588 field, a Latest Issue consulted note. The 588 notes come last, after any other 5XX notes (but before any 533 notes describing microform versions):
- Even if you have the first issue in hand, the Description based on note is still required. If you do not have the first issue, use the earliest issue you do have. If cataloging is not based on the first issue, the last 5XX note specifies “Description based on …”. This note should be combined with the Source of Title note (see above); that note would then not appear in a 500 field.
588 Description based on: Vol. 5, no. 1 (Jan. 2004); title from journal home page (viewed May 4, 2007).
588 Latest issue consulted: Vol. 35, no. 4 (Dec. 2008).
6XX. Follow the same principles as to number and specificity of headings as for other resources. For software use the free-floating form subdivision |v Software under each heading assigned. Do not use the subdivision |v Computer programs when cataloging software. Use |x Computer programs only for works about computer programs. For serials, use free floating subdivision |v Periodicals.
776 08. If the resource is available in other formats, include that information in this linking field (repeatable):
776 08 |iPrint version:|tAmbio|x0044-7447|w(OCoLC)46381482
780, 785. Include linking fields for earlier and later titles as you would for print continuing resources.
3.2 Call number.
For direct access titles that have print versions, Cutter the call number of the electronic version to index immediately after the print title.
3.3 Serial control records.
Acquisitions staff inputs the control records for direct access continuing resources as needed. For some ongoing packages (JSTOR, Project Muse, and DigiZeitschriften) and free online titles, the Serials Cataloger creates the control record (see Serial Controls for Electronic Resources).
3.4 URL maintenance
Once a month, IT runs a report on the Sirsi database which extracts urls from the 856 fields of all current continuing resources and exports them into a text file, which is emailed to the Serials Cataloger for processing (see Checking URLs from Sirsi).