Editing Sets

1.  COMPLETE SETS

 

Follow normal monographic cataloging procedures except:

  • If CIP, check dates in fixed field
  • Record number of volumes in 300 field
  • Add contents (505 field) if appropriate.
  • Create MARC holdings record (see MARC Holdings Records) with the home location in field 852 and the inclusive volumes and dates in field 866.
  • For “fat” paperbacks, the entire set will go to Preservation Services even if only one volume is actually bigger than 1.5 inches.

2.  INCOMPLETE SETS

 

Follow normal monographic cataloging procedures except:

  • Leave dates open in fixed field and 260/264 field
  • Leave number of volumes blank in 300 field
  • Add incomplete contents (505 1 field) if appropriate
  • Add individual series tracings in 8XX field for series which are not published consecutively
  • Create a dummy call number if volumes are published out-of-sequence
  • Create holdings record
  • Try to determine the total number of volumes there will be in the complete set and other relevant publication information. Record in the 852 field of the MARC holdings record

3.  ADDITIONS TO SETS

 

  • Display bibliographic record and load order
  • Load unbound fascicles from order record, or, if loaded from bib record, delete resulting item record
  • Add ISBN if appropriate
  • Add contents to 505 field if appropriate
  • Add series tracing if appropriate
  • Add to volume holdings in MARC holding record
  • Check the bibliographic record for changes to title, author, editor, publisher, and series fields; make notes and added entries as necessary
  • For volumes received in fascicles, the fascicles should have the call number written in ink on the top left-hand corner and be given to the serials receiver. When the last piece is received, it and the accompanying title page are given to Preservation Services.
  • When adding an additional volume to a record originally cataloged as a one volume monograph, fill out a boxwork slip for the original volume with instructions to add v.1 to the call number. Re-open the record and treat as either a complete or an incomplete set as necessary.

4.  ANALYZED SETS

 

See Analytics.

5.  MAJOR MICROFORM SETS

See Processing Microforms

The Head of Cataloging periodically checks for individual cataloging record sets available through OCLC and sets up standing orders as necessary.

 

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