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Table of Contents
Before we get started

Introduction

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Item record fields details

FieldDescriptionExamples
Enumeration A

The primary (broader) level of numbering. Also use this field if there is only one level of numbering. Enter the number only–-do not include captions.

For all fields: Ranges are indicated with slashes (for issues published together) or hyphens (for issues later bound together). If a bound volume contains issues published together as well as other issues, only use a hyphen. 

  • 17 (volume 17)
  • 35 (Band 25, number 2)
  • 10/11 (Tomos 10 and 11 published together as one issue)
  • 1-5 (volumes 1, 2, 3, 4, 5 that we had bound)
  • 21-30 (Teils 21/22, 23/24, 25, 26, 27, 28/29, 30 that we had bound) 
  • 6 (supplement to issue number 6)
Enumeration B

The secondary (narrower) level of numbering. Leave this field empty if there is only one level of numbering. Enter the number only–do not include captions.

  • 2 (volume 25, number 2)
  • 5/6 (Band 60, Teils 5 and 6 published together as one issue)
  • 1-12 (series 2, volumes 1 through 12 that we had bound)
Chronology I

The primary (broader) level of chronology, usually the year.

  • 1999 (1999 volume)
  • 2005/2006 (2005 and 2006 published together in one issue)
  • 2022-2023 (2022 and 2023 issues that we had bound)
  • 1930-39 (index to years 1930 through 1939)
Chronology JThe secondary (narrower) level of chronology, usually the month or season. Leave this field empty if there is only one level of chronology.
  • Nov. (November 1989 issue)
  • fall/winter (a single issue designated as "Fall/Winter 2021")
  • Jan.-Dec. (January 1954 through December 1954 issues that we had bound)
Description

This field is printed on the spine label immediately after the base call number, so include captions. Be consistent and format the description to include the same levels of enumeration and chronology and the same captions as previous issues or bound volumes.

Follow the input convention rules above to format this field.

Note: The description does not have to include all elements from the enumeration and chronology fields. 

  • v.48 no.4 (volume 48, number 4)
  • v.12 no.6 (Band 12, Teil 6)
  • no.303 pt.2 (issue number 303, part 2)
  • v.1-20 1823-43 (volumes 1 through 20 that we had bound)
  • v.87 (issue has designation "Volume 87, 2019"  but previous issues did not include the chronology on the spine label)
  • no.143 (issue has designation "Band 143" but previous issues use the caption "no." instead of "v.") 
  • no.6 Suppl. (supplement to issue number 6)
  • index 1930-39 (index to years 1930 through 1939)


Editing item and holdings records for incomplete bound volumes

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