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In cataloging, serials are titles that are issued in successive parts and have no predetermined end (such as journals and magazines, newspapers, and monographic series). A periodical is a type of serial, and the word is often used to mean magazines and journals, collectively. The library's Acquisitions department uses the terms "serial" and "periodical" in a slightly different way; they are used with PO lines to specify how an order should be handled be by Acquisitions staff. In these instructions, serial will be used in the cataloging sense and not restricted to the "serial" order type.

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Here is a simplified example of a call number for a recent issue of a journal (Rice Algebra Review, made up for this example) published annually on the topic of Algebra: QA150 .R53 v.13 2024.

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Terminology used in call numbers 

Terms for issues and completeness

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RuleExamples
Specify ranges in volumes we sent for binding by using a hyphen. For enumeration, do not repeat the unit abbreviation.  For chronology, do not repeat the first 2 digits of the end year if they are the same as the start year.
  • v.10-15
  • 1999-2001
  • no.25-30 2013-18

If issues are missing, record them in the call number when practical. If unpracticalimpractical, use "inc." in the call number instead and note the missing material in the holdings record.

Do Commas are used to indicate gaps in the holdings. For spine labels (which is determined by the item description), do not add a space after commas, which are used to indicate gapsthe comma.

  • v.3-5,7-8 (this example is for a bound volume that is missing volume 6)
  • 1930-47 inc. (this example is for bound volumes that are missing numerous issues; the missing issues should be noted in the holdings record)

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FieldDescriptionExamples
Enumeration A

The primary (broader) level of numbering. Also use this field if there is only one level of numbering. Enter the number only–-do not include captions.

For all fields: Ranges are indicated with slashes (for issues published together) or hyphens (for issues later bound together). If a bound volume contains issues published together as well as other issues, only use a hyphen. 

  • 17 (volume 17)
  • 35 (Band 25, number 2)
  • 10/11 (Tomos 10 and 11 published together as one issue)
  • 1-5 (volumes 1, 2, 3, 4, 5 that we had bound)
  • 21-30 (Teils 21/22, 23/24, 25, 26, 27, 28/29, 30 that we had bound) 
  • 6 (supplement to issue number 6)
  • 1, 3-5 (volumes 1 through 5, with volume 2 missing)
Enumeration B

The secondary (narrower) level of numbering. Leave this field empty if there is only one level of numbering. Enter the number only–do not include captions.

  • 2 (volume 25, number 2)
  • 5/6 (Band 60, Teils 5 and 6 published together as one issue)
  • 1-12 (series 2, volumes 1 through 12 that we had bound)
  • 1-2, 4 (volume 13, numbers 1,2, and 4)
Chronology I

The primary (broader) level of chronology, usually the year.

  • 1999 (1999 volume)
  • 2005/2006 (2005 and 2006 published together in one issue)
  • 2022-2023 (2022 and 2023 issues that we had bound)
  • 1930-39 (index to years 1930 through 1939)
Chronology JThe secondary (narrower) level of chronology, usually the month or season. Leave this field empty if there is only one level of chronology.
  • Nov. (November 1989 issue)
  • fall/winter (a single issue designated as "Fall/Winter 2021")
  • Jan.-Dec. (January 1954 through December 1954 issues that we had bound)
Description

This field is printed on the spine label immediately after the base call number, so include captions. Be consistent and format the description to include the same levels of enumeration and chronology and the same captions as previous issues or bound volumes.

Follow the input convention rules above to format this field.

Note: The description does not have to include all elements from the enumeration and chronology fields. 

  • v.48 no.4 (volume 48, number 4)
  • v.12 no.6 (Band 12, Teil 6)
  • no.303 pt.2 (issue number 303, part 2)
  • v.1-20 1823-43 (volumes 1 through 20 that we had bound)
  • v.87 (issue has designation "Volume 87, 2019" but previous issues did not include the chronology on the spine label)
  • no.143 (issue has designation "Band 143" but previous issues use the caption "no." instead of "v.") 
  • no.6 Suppl. (supplement to issue number 6)
  • index 1930-39 (index to years 1930 through 1939)

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