Section II, Chapter F
Analytics
1. INTRODUCTION
Although analyzed monographic series are classified together under the same call number, unbound pieces are not to be bound together because each analytic has its own individual bibliographic record and item ID.
Many analyzed series that were cataloged before the advent of online systems have individual analytic titles bound together. In these cases the item ID is added to the series record instead of to the individual analytic record.
Definitions. *The term *anal is used in Acquisitions and Cataloging notes to indicate that a
CATALOGING ANALYTICS
ANAL = series is currently being analyzed.
SELECTED ANAL = series analyzed only upon request.
Analyzed pieces have to be bound separately and cannot be boxed (shelved unbound until there are enough pieces to bind together) because each monographic title needs to be barcoded.
Adding analytics:
The term selected anal is used to indicate that individual items are analyzed only on request.
2. ADDING ANALYTICS TO SERIES RECORDS
Display the record for the series title Search and display the bibliographic record of the series to determine if volumes need to be loaded. Volumes Volumes not received individually on Sirsi individual order record lines should have a flag with the note “Not received online”.
Add piece to holdings record.
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online.” Then proceed as follows:
- Load orders in the order record to avoid creating a call number structure on the series record
- Add volumes to the MARC holding record for the series
- Write the call number on the title page, paying careful attention to volume designation (v., no., yr., etc.)
3. CATALOGING INDIVIDUAL ANALYTIC TITLES
Check to see that the analytic volume has a distinctive title. Some analyzed series may lack distinctive titles for every volume in the series. If the item lacks a distinctive title add the volume to the series record and make a staff note in the MARC holdings record that the volume lacks a distinctive title.
Otherwise proceed as follows.
Cataloging analytics:
- Search on Sirsi to verify record is not already in the system
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- Search OCLC for copy
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- and download if found
- Update holdings on OCLC
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- Catalog the title according to guidelines in the Editing DLC or Good Member Copy and Editing Member Copy chapters with the following exceptions:
- Input the call number using the
- Use the AACR2 entry for series added entry.
- In Modify Title, check home location and item type. Change the current location to INPROCESS and the item cat2 to correct cataloging type.
- Input call number using series call number and volume designation.Input cataloger’s logon in created by field and update date cataloged.
- In Comments the Staff comments field input od=(Sirsi order number of series) to indicate why this record does not have an individual order record.
- Input barcode and attach to the volume; write control number of analytic record on title page.
If other member copy is found, transfer record and update holdings on OCLC. Verify all entries and subject headings and edit bibliographic record as necessary. Complete cataloging as above.
Make print-outs for name authority reports as needed.
Send bound volumes to marking table truck and unbound volumes to in-house binding, with high priority items going to the high priority bookshelf.
4. SPECIAL SPECIAL PROBLEMS
*Sets within analyzed series. *Some series contain sets, so if the title contains a part or number or year, search carefully on Sirsi for a set record. If the volume is part of a set:
- Add to set holdings (use pt. to avoid confusion with volume designation of analthe analytic).
- Add to 505 contents note if appropriate.Add series tracing for that number or volume.
- Create a new call number structure for the volume.
- Change current location to INPROCESS and enter barcode if not entered when item created.
If cataloging an anal retrospectively for items that are bound together, add the call numbers to the series record instead of to the individual anal.
- Continue cataloging according to the guidelines in Editing Sets, Section III, Chapter D
Retrospective cataloging of analytics. *Sometimes a request is made for adding individual records for series that we have previously classed together without analytics. When adding In older cataloging records watch for *pre-AACR2 forms of series added entrytracings. *All series added entries now being input are must be traced in AACR2 form.
the current authorized form. For *pre-ISBD records see Editing Pre-ISBD Copy, Section III, Chapter C.
*Duplicates. *When a record for a new anal analytic is discovered to be already in our system, check with Acquisitions to determine if the record is for a firm order that can be returned or if the anal is a duplicate that volume in hand can be returned.
Some anals *Loose-leaf volumes. *Some analytics are loose-leaf volumes that have replacement pages from time to time. A A student can replace the pages; . Usually no changes need to be made to our bibliographic record. Be sure to load the order line for the supplement and add the supplement number or date to the MARC holdings record if necessary.
*Items with no copy in OCLC
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Date of search . *The search date is put on the flag and the volume is put on a hold the analytics shelf to be re- searched at one month intervals for six months. If If no copy is found by that time, an original cataloging record is input in OCLC and transferred to our system.
Prepared by: Linda Keating
Last updated: July 30, 2007
Index terms: Analyzed series, analytics, loose-leaf, anal, selected anal