Section V, Chapter B
Provisional Records for WRC Manuscript Collections
1. PROVISIONAL PROVISIONAL RECORDS FOR WRC MANUSCRIPT COLLECTIONS
WRC manuscript collections are not currently represented in LIBRISSirsi. In an effort to represent these collections in LIBRISSirsi, the Original Catalogers working with the WRC staff will provide a provisional record providing a brief, general description of each collection. Eventually all collections will be represented in LIBRIS Sirsi with full descriptive cataloging.
Information for creating provisional records is supplied to Cataloging by WRC on Archives Provisional Cataloging Form, completed in WRC except for Control No., which is completed in cataloging with system supplied control number (see below)from WRC by email. The control number is provided by the system.
Click on the Title Maintenance Wizard and then click on the Add Title Wizard. Follow the procedures found in the section Creating a Provisional Record Provisional Records, Section II, Chapter B.
Create Copy from the Add Copies Wizard with the following values:.
In Call Number Info:
Call No. MS. XXX (note the space between . between the period and the numerals)
Class Scheme Scheme ALPHANUMERIC
In Copy Info:
Type Type RESTRICTED
Home Location Location WRC
Volume Volume RECON
Current Location Location WRC
System supplied control number is penciled on WRC form.
In Fixed Fields default values remain except for Date Type. There are three possible Date Type value isvalues:
s (single date)
i (inclusive dates of collection) or
k (range of dates for bulk of collection).
Variable Typical variable fields entered are:
1XX 1XX __ (Usually)
245 245 __ |a, |f (inclusive (spandates) dates, or |g (bulk dates)
300 300 __ (as indicated on WRC formrequest, sometimes with ( no. of items)
520 __ (Description of collection)
700 __ (rarely700 rarely, but used for co-author in exchange of letters)
856 42 __ |3 (Name of digitized document, i.e., Guide, Box inventory, 5 selected letters), space, |u (url)
Inform WRC by email when provisional record is complete.
Prepared by: Brian E. Surratt
Last updated: September 20, 2011
Index Terms: Provisional records, WRC collections.