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Discharge any books that are found by Circulation that have been checked out to Missing or LSC-Missing, or when there is a DBM Hold on a checked out book that needs to be moved to the LSC. Lately, Circulation has been discharging the Missing and LSC-Missing books before they are brought to DBM, but they do include a printout or note that states the previous status of the book. An example of such a note is "Book was charged out to Missing" or "Book was charge out to LSC-Missing." All books that have been checked out to Missing should have a staff note saying "If found, send to DBM for LSC." The book may also have a call number of other problem associated with it. Make any necessary corrections. The Home location will need to be change to LSC and the books will need to be charged out to LSC-INPROC.
7. Art Books with Stacks location
A report runs the first of each month listing Art books with type Book and location Stacks. Pull it up from Finished Reports and print it out. Look for volumes with barcodes – most of the other items can be ignored, i.e. (View for Holdings), National Geographic, Personal books, items without real barcodes. Check Stacks to see if books are there. The call numbers classified in the N schedule or PN1993.4-1999 (unless location is Reserve), selected TR (artistic photography), TH, TS, RA967, SB466-472, Z679, as well as any materials designated for ART should be cataloged to the Art location If found in Stacks, take the volumes to correct the location and label, if necessary. Change Location to Art and Type to Art-Book. Add Art to call number on title-page. Have the book re-marked if necessary.
8. Replacement Books
Circulation or a CD staff member will bring books that have been lost and have been replaced. If the replacement book is identical to the lost book, withdraw the lost book and add the replacement book as a call number. Note- there may still be a Circ hold on the lost book. Go to “Remove item hold” and remove it, then change location to Withdrawn. Catalog the replacement copy as usual: i.e. put call number and order number on title page of the replacement volume as usual, barcode and link to record. Place it on the cart that is going to the Marking Table.
In the bibliographic record, put a note in Staff notes for the withdrawn copy: “Lost and withdrawn. Replaced (date)” In the replacement copy, say “Replacement for lost book (date)” If a replacement copy hasn’t been received, say “Lost and withdrawn (date) To be replaced per xx”
If the replacement copy is a different edition, find a record for it in OCLC, transfer, and catalog as usual. Place a note in Staff note section: “Replacement for …. (date or edition being replaced).”
9. Work on "|z" problems
SIRSI does not supply |z before a date in a call number, and this is a problem with serials or monographic sets that go to the LSC. If the |z is not in the record, patrons can't access the volumes through the public recall process. These are fixed when they are found by Kerry or by Reference staff when the problem is identified through a patron request. Usually the CD staff member e-mails the details to DBM. Sometimes Mang can perform a global change, but often, if some have the |z in the correct place and others do not, they must be fixed one at a time.
10. Items Not in the Catalog
Circulation or other staff may find books that are not in the catalog and bring them to DBM. Check first by all search methods to make sure there is not a call number problem. If the item is not in SIRSI, go to OCLC, find the appropriate record, export it, run the report, and catalog it as usual. Some books may have been off the shelf for years and may not have a barcode, so add one and link it to the record.
There are some books with no record in OCLC. These will be given to a cataloger for original cataloging.
11. Leisure Books
Jane Segal will bring a truck of Leisure Books a few times a year to be returned to vendor. The records are deleted from the catalog (not just withdrawn) and the books go to Mike Vessels to be shipped back to vendor. Do not count in the Withdrawn statistics.