These are listed in the order of importance.
- LSC:
- Kerry Keck will notify the person who is working on the LSC tasks that a new serial pull list is available. To access said list, the person will need to login to Libstaff. Once done, go to the following - About Fondren Library› Departments› Technical Services› LSC Processing Tools› Journals - and then open the documents or Excel spreadsheets that Kerry had notified the person about. Print the documents. Check each title to look for possible problems such as a wrong call number or volume holding that differ from the pull list.
- When all titles have been checked, write on the top of the first page "Okay to pull," and place the list on the DBM bookshelf under the "New Lists" sign. Email James Springer that the list is ready.
- LSC staff will return the finished list to the DBM shelf. Look over the finished pull list to update the holdings and handle any other problems. There may be a separate sheet with call numbers and barcodes of books not found in the Stacks (the first time they were looked for). LSC staff writes these on that piece of paper. The LSC will look for them again and if they are found, the items will be scratched through. If they are not found the second time, the items will need to be checked in Sirsi to see if the item is checked out. If the item is checked out, then place a DBM hold on the item. If they are charged to Missing or Lost, place a note in the Staff section of the record: "If found, send to DBM for LSC."
- Do the same for monographs and monographic serials ("serial books") lists, checked by Kerry Keck and printed by the LSC staff.
- Handle problems that are brought by the LSC staff, including wrong call numbers, wrong barcodes, and books needing repair.
- Check out the LSC and LSC-SPECL books. This is done in Sirsi in the Circulation module. Check out the books to the username LSC-INPROC.
- Handling the LSC Daily reports. Every evening, two reports will be run and emailed to DBM. One is called Charge Items to LSC-INPROC report from Admin. This report provides the number of volumes charged to LSC and the number not charged. Nothing needs to be done with this list. The other report is called Charge Items to LSC-INPROC report from Admin. LSC refers to this list as the "bad barcode list." At the bottom of the list a line titled "Count of Items NOT charged to LSC-INPROC." If there are any barcodes listed below the above title, then the location needs to be changed to the appropriate location which is usually from STACKS to LSC or WRC to LSC-WRC. If there are a large number of WRC books, the LSC staff should fix these, and James Springer will let DBM know when that has been done.
2. Name and Subject Authorities (detailed instructions)
- In OCLC, locate and transfer Name and Subject Authority records from cataloger printouts, edit the authority and bibliographic records as needed.
- Print out the lists from the OCLC Closed Dates list, update name authorities in our system that are on these lists, and edit bibliographic records
- Update subject headings from the OCLC changes list
3. Box Work (detailed instructions)
Handle catalogers' requests for changes in call numbers, change of location, withdrawal of earlier editions. An example: from Reference to Stacks, or withdrawal from Fondren.
4. WRC barcode linking (detailed instructions - may need to change stuff below)
The WRC staff will bring barcodes that need to be linked to their UA (University Archives) and MS. (Manuscripts) records. Call up the record by either call number or title. If there is only one barcode that needs to be linked, overlay the number in the Item ID section and save the record. If there is more than one barcode to link, overlay the first item in the record. Then, in Call Number and Item Maintenance, add the rest of the items by adding Call Numbers. Under the Call Number/Item tab, in the Call Number Information section, the classification needs to be Alphanum. In the Item Information section, the type needs to restricted and the Home and Current Location needs to be WRC. When all the items have been linked, notify the WRC staff member who gave you the records.
5. West Project (Non-Archive-Builder) (detailed instructions)
Kerry Keck will notify the person in charge of this project that new lists are in the West folder. This folder is located in the T:/TechServ./Cataloging/West. Open and print any word documents that are not in the completed folder. In Sirsi, in the Cataloging module, in Modify title, look up each record. Change the location of each item to Withdrawn. If there are any that are LSC-ANLYTC, change that location to Withdrawn as well. In the extended information, add a staff note that says "Send to WEST xx-xx-xx" with the xx being the date of withdrawal. Then update the MARC holdings.
6. Books charged to Missing, LSC-Missing, or have DBM hold for LSC (detailed instructions)
Discharge any books that are found by Circulation that have been checked out to Missing or LSC-Missing, or when there is a DBM Hold on a checked out book that needs to be moved to the LSC. Lately, Circulation has been discharging the Missing and LSC-Missing books before they are brought to DBM, but they do include a printout or note that states the previous status of the book. An example of such a note is "Book was charged out to Missing" or "Book was charge out to LSC-Missing." All books that have been checked out to Missing should have a staff note saying "If found, send to DBM for LSC." The book may also have a call