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1.  PROVISIONAL PROVISIONAL RECORDS FOR WRC MANUSCRIPT COLLECTIONS

WRC manuscript collections are not currently represented in LIBRISSirsi.  In an effort to represent these collections in LIBRISSirsi, the Original Catalogers working with the WRC staff will provide a provisional record providing a brief, general description of each collection.  Eventually all collections will be represented in LIBRIS Sirsi with full descriptive cataloging. 

Information for creating provisional records is supplied to Cataloging by WRC on  Archives Provisional Cataloging Form, completed in WRC except for Control No., which is completed in cataloging with system supplied control number (see below)from WRC by email. The control number is provided by the system.

Click on the Title Maintenance Wizard and then click on the Add Title Wizard.  Follow the procedures found in the section Creating a Provisional RecordRecords.

Create Copy from the Add Copies Wizard with the following values:.

In Call Number Info:

Call No.                                              MS. XXX (note the space between  . between the period and the numerals)

                             UA XXX - there is no period

Class Scheme                     Scheme        ALPHANUMERIC

In Copy Info:

Type                   Type                        RESTRICTED

Home Location  Location        WRC

Volume               Item Cat1                RECON

Current Location WRC
Location     WRC

Item Cat2                Original

 System supplied control number is penciled on WRC form.

In Fixed Fields default values remain except for Date Type.  There are three possible Date Type value isvalues:

s (single date)             i (inclusive dates of collection) or                  k (range of dates for bulk of collection).

Variable Typical variable fields entered are

1XX    (Usually)

245      a, |f (inclusive (span) dates, |g (bulk dates)

300      as indicated on WRC form, sometimes with (no. of items)

:

099 __ Call Number (must create this field)

1XX __ (Usually, will need to check with Library of Congress Name Authority record for the most up-to-date correct form)

245 __ |a Title |kobject  |f (for inclusive dates) or |g (for bulk dates)

300 __ (as indicated on WRC request, sometimes with no. of items) |f lin. ft. ; boxes etc.

520 __ (Description of collection; does not get any indicators)

506 __ (Access restriction for the item. This changes depending of the material)

700 __ (rarely700      rarely, but used for co-author in exchange of letters)

856 __ indicators 42 |z - is for public note  |u - is for the URL; make sure not to have a period a the end of the 856 field.

Inform WRC by email when the provisional record is complete.

  42 |3 (Name of digitized document, i.e., Guide, Box inventory, 5 selected letters),                        space, |u (url)