If you come across what is a duplicate, please refer to Duplicate guidelines to determine how to handle the material.
If the item has a RUSH and/or NOTIFY flag attached to it, refer to these guidelines.
Section III, Chapter B
Editing Member Copy
1. DESCRIPTION
Check accuracy of description in the 245, 260, 264, 300, and 5xx fields. Watch for:
- UKM minimal Minimal level and CIP records
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- In the 245 field add subtitles and statement of responsibility
- In the 260 field add place of publication and U.S. publisher if applicable (AACR2 records)
- In the 264 field put first place of publication and first publisher (RDA records)
- In the 300 field add the exact pagination, illustrations, and size
- NLC CIP---Add add the 300 field when lackingFrench and other non-English language records---Translate 5XX field notes into English
2. NAME AUTHORITIES
For all member copy search all names unauthorized in Sirsi and uncontrolled in OCLC in the system OCLC authority file for correct form. If the name has not been established there search the LCNA file. Follow established procedures for authority work. If a name cannot be established in Sirsi or OCLC, generally use the form of name found in the item being cataloged.
3. SERIES AUTHORITIES
For all member copy check all series to determine the established form just as for names. For all numbered series established in OCLC but not in Sirsi, make a printout to be added to the Sirsi authority file.
4. SUBJECT HEADINGS
For names used as subject headings (600, 610, 611, 630 fields) and for geographic headings (651 fields) check name authority files as above.
For topical headings (650 fields) check for correct formatting of headings with subdivisions and briefly check that headings reflect the subject of the item. Check all unauthorized topical headings in the system subject OCLC authority file. If not found check the OCLC subject file or Library of Congress Subject Headings. If If necessary add subject headings according to the LC Subject Cataloging Manual. In foreign language records check the usefulness of foreign language subject headings and translate to valid LC subject headings when applicable.
5. CLASSIFICATION
Check LC class numbers in the LC classification schedules or the online Classification Web for accuracy. Establish call numbers according to the LC class schedules and the appropriate tables. Search the Sirsi database and OCLC for the LC classification used for materials on similar subjects.
6. CONCLUSION
When cataloging member copy the cataloger must judge whether to attempt to process the record or to send the item to the Original CatalogersCataloger. For nonfiction minimal level records lacking subject headings and classification the cataloger must take into account familiarity with the language of the item, the subject matter, and whether there are records on similar subjects in the database that may be used as examples.
Prepared by: Linda Keating
Last updated: September 20, 2011
Index Terms: Member copy, subject headings, classification, authorities