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Section IV, Chapter B

Continuing Electronic Resources

1.  INTRODUCTION 


1.1  References

CONSER Cataloging Manual,  Module 31. Remote Access Electronic Serials (Online Serials).  http://www.loc.gov/acq/conser/pdf/Module31.pdf (accessed March 26, 2013).

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022.  Include the electronic ISSN in subfield a, if available; if the title is also available in print, include the print ISSN in subfield y.

130.  Uniform title qualified by format is used by Fondren for electronic continuing resources with same title as print version and title main entry:

130 0_  Journal of science (Online)

240.  Uniform title qualified by format is used by Fondren for electronic continuing resources with same author/title as print version main entry:

110 2_  Library of Congress.|bCongressional Research Service.
240 10  Modified annual report (Online)
245 10  Modified annual report|h[[electronic resource]- Assign uniform titles as you normally would for serials. If the record original (usually print) format of that serial had a uniform title, use that same uniform title for the online version. Uniform titles with the qualifier: (Online) are no longer used in current cataloging practice.

245.  Main entry is generally by title, but follow AACR2, Chap. 21. RDA Toolkit.  Subfield h [electronic resource] follows immediately after subfields c, n, and p.  is no longer used in current cataloging practice. Subfield c (statement of responsibility) is usually not necessary for serials.

260264.  Enter place Enter place and name of publisher here; in general, follow AACR2 9.4 and 12.4 as applicable.  Use place and publisher of print version if applicable.300.  This field is not used for remote access titles./producer/distributor/manufacturer/copyright here, following MARC 21 guidelines. If the first and/or last issue is in hand, add the date, if known, in subfield c (do not use the date in the 264 field in the fixed fields for Dates)

300.  CONSER requires for print and tangible, live non-print serials; use for online resouces is optional, but if you choose to add, use this wording:

300     1 online resource

362.  Include coverage notes as you would for a print title:

  • If first issue is available online, use first indicator = 0 and include information in a formatted note. 
  • If the first issue is not in hand, but the information is known, use first indicator = 1 and include information in an unformatted note. Always use an unformatted note, with first indicator = 1, whether or not you have the first and/or last issues
  • If information on both the first issue and issues is unavailable, omit this field. 
  • If the first issue not available online, but the title was also issued initially published in print , use first indicator = 1 and include information from print version in an unformatted note.(or another format), use the original number for the online version, even if all volumes are not available online.
  • Use the beginning and ending dates from the 362 field in the fixed fields Date1 and Date2, rather than the dates in field 264, subfield c

500.  Give the source of the title proper in the 500 field if there is no 588 field (such as some integrating resources); include the date viewed online500.  Always give source of title proper and the date viewed online.  This note can be combined with the note on the "Description based on" note, if used (see section on 588 field, below):

500     Title from journal home page (viewed May 4, 2007).

520.  If needed, give a brief summary of the contents available, unless the information is obvious from the rest of the record.

588.  Always include a Source of description notes include notes of interest to catalogers on where the metadata in the record was taken from.  Description note (which should include the source of the title and the date the information was viewed online). Also include, in a separate 588 field, a Latest Issue consulted note. The 588 notes come last, after any other 5XX notes (but before any 533 notes describing microform versions):

  • Even if you have the first issue in hand, the Description based on note is still required. If you do not have the first issue, use the earliest issue you do have. If cataloging is not based on the first issue, the last 5XX note specifies “Description based on …”.   This note can should be combined with the Source of Title note (see above); that note would then not appear in a 500 field.If many changes are made to the record from a later issue, a second 588 note can be included reading "Latest issue consulted: …"

588     Description based on: Vol. 3 (1985).
588     Description based on: Vol. 5, no. 1 (Jan. 2004); title from journal home page (viewed May 4, 2007).

588     Latest issue consulted: Vol. 35, no. 4 (Dec. 2008).

6XX.  Follow the same principles as to number and specificity of headings as for other resources.  For software use the free-floating form subdivision |v Software under each heading assigned.  Do not use the subdivision |v Computer programs when cataloging software.  Use |x Computer programs only for works about computer programs.   For serials, use free floating subdivision |v Periodicals.

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022.  If the resource has its own ISSN, include it in subfield a.

130.  Uniform title qualified by format is required for electronic continuing resources with same title as print version and title main entry:130 0_  Journal of science - Assign uniform titles as you normally would for serials. If the record original (usually print) format of that serial had a uniform title, use that same uniform title for the electronic version. Uniform titles qualified by format: (CD-ROM)

130 0_  Journal of science (DVD-ROM)

, etc.. are no longer used in current cataloging practice.

245.  245.  Main entry is generally by title, but follow AACR2, Chap. 21 RDA Toolkit.  Subfield h [electronic resource] follows immediately after subfields c, n, and p.  is no longer used in current cataloging practice. Subfield c (statement of responsibility) is usually not necessary for serials.

260264.  Enter place Enter place and name of publisher here; in general, follow AACR2 9.4 and 12.4 as applicable./producer/distributor/manufacturer/copyright here, following MARC 21 guidelines. If the first and/or last issue is in hand, add the date, if known, in subfield c (do not use the date in the 264 field in the fixed fields for Dates)

300.  Include information on extent, sound and color, and dimensions here; in general, follow AACR2 9.5 and 12.5 RDA Toolkit as applicable.

  • Subfield a:  Do not include specific extent unless the title is complete
  • You may use the more specific terms for optical discs:  CD-ROMS or DVD-ROMS, instead of the more general: computer optical discs
  • Dimensions for optical discs are:  4 3/4"

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362.  Include coverage notes as you would for a print title.:

  • Always use an unformatted note, with first indicator = 1, whether or not you have the first and/or last issues
  • If first issue is available online, use first indicator = 0 and includes information in a formatted note.
  • If the first issue is note in hand, but the information is known, use first indicator = 1 and includes information in an unformatted note.
  • If information on both the first issue and issues is unavailable, omit this field.

 

 

  • . 
  • If the title was initially published in print (or another format), use the original number for the online version, even if all volumes are not available online.
  • Use the beginning and ending dates from the 362 field in the fixed fields Date1 and Date2, rather than the dates in field 264, subfield c

  538.  Include system requirement notes for direct access titles in this field.  In general, follow AACR2 9.7B1.b) RDA Toolkit, but avoid including overly specific information, as this field describes the entire run of the title and that information may change over time.  Include a separate 538 field if the disc is designed for multiple platforms:

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538     System requirements for Macintosh: Macintosh Plus or higher; CD-ROM drive.

500.  Always give source of title proper.  This note can be combined with the note on the "Description based on" note, if used (see section on 588 field, below):500     Title from disc label.

520.  If needed, give a brief summary of the contents available, unless the information is obvious from the rest of the record.

588.  Always include a Source of description notes include notes of interest to catalogers on where the metadata in the record was taken from.  Description note (which should include the source of the title and the date the information was viewed online). Also include, in a separate 588 field, a Latest Issue consulted note. The 588 notes come last, after any other 5XX notes (but before any 533 notes describing microform versions):

  • Even if you have the first issue in hand, the Description based on note is still required. If you do not have the first issue, use the earliest issue you do have. If cataloging is not based on the first issue, the last 5XX note specifies “Description based on …”.   This note can should be combined with the Source of Title note (see above); that note would then not appear in a 500 field.
  • If many changes are made to the record from a later issue, a second 588 note can be included reading "Latest issue consulted: …"

588     Description based on: 1978 ed.
588     Description based on: Vol. 5, no. 1 (Jan. 2004); title from disc labeljournal home page (viewed May 4, 2007).

588     Latest issue consulted:   Vol. 35, no. 13 4 (2010Dec. 2008).

 

6XX.  Follow the same principles as to number and specificity of headings as for other resources.  For software use the free-floating  form subdivision |v Software under each heading assigned. Do not use the subdivision |v Computer programs when cataloging software.  Use |x Computer programs only for works about computer programs.  For serials, use free floating subdivision |v Periodicals.

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Acquisitions staff inputs the control records for direct access continuing resources as needed.Prepared by:  Alice J. Rhoades

Last updated:  September 20, 2011

  For some ongoing packages (JSTOR, Project Muse, and DigiZeitschriften) and free online titles, the Serials Cataloger creates the control record (see Serial Controls for Electronic Resources).

3.4  URL maintenance

Once a month, IT runs a report on the Sirsi database which extracts urls from the 856 fields of all current continuing resources and exports them into a text file, which is emailed to the Serials Cataloger for processing (see Checking URLs from Sirsi).

 Index Terms:  electronic resource, serial, references, editing copy, creating records, MARC fields, CD-ROM, DVD-ROM, call number, remote access, direct access