Editing DLC or Good Member Copy

Editing Library of Congress copy (DLC)

The bibliographic record is edited to provide the most accurate description of the book in hand. Fondren Library follows OCLC Bibliographic Formats and Standards.

Locate bibliographic record in Sirsi

Search by

• control number
• author
• title
• ISBN number
• ISSN number ( for serials)
• OCLC number

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• author
• title
• ISBN
• ISSN (serials)
• publisher
• date of publication
• edition
• DtSt (fixed field) – for current serials, make sure this = ‘c’.

Edit bibliographic record

Fixed fields

When cataloging DLC or GMC copy it is only necessary to edit the fixed fields listed here. Any other fixed fields can be skipped.

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• s = single date
• r = reprint
• t = pub date and copyright date
• c = currently published (serials)
• d = ceased (serials)
• m = multiple dates

*Date1, Date2 (Dates )
Date of publication, copyright or printing date (latest date).  This date will also be in  |c of the 260 field and the date in the call number (with the exception of conferences with a 111 Main Entry, where actual date of conference appears in call number).  (NOTE*: for serials*, Date 1 matches the first date in 362 field instead of 260 |c.)

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Lang
The main language of book in hand. Use the codes found in MARC Code List for Languages.

Variable fields

Verify and edit the variable fields:

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086
Government Documents Classification Number.  If the book is about an individual state, cataloger can receive it.  If the book deals with the federal government, check with Government Publications to see if they will receive a copy.  If so, the book in hand should be returned.

090
Local call number

100
Main Entry -- Personal name

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Name Authority – Names must be in exactly the same form as in the Name Authority record. 

• The cataloger confirms that there is an authority record in Sirsi for names which are not straightforward and for names which have 4xx (qualifying) fields on Library of Congress name authority (LCNA) records. (See Name Authorities Guidelines, Section VI, Chapter A)
• If the name is not in the Sirsi authority file, search the LCNA file.  If the LCNA contains a 4XX field, report to DBM in one of two ways:

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Filing indicators – Check filing indicator, whenever present, for accuracy.  The first indicator in field 130 shows the number of nonfiling characters.  The number of nonfiling characters is equal to the number of characters in the article, plus spaces, punctuation, and diacritics that precede the first significant word.  If the title does not begin with an article, the first indicator is 0.  Current practice is to enter a uniform title without articles and use 0.

130 _0  Blaue Engel.

240
Uniform title – title by which a work is identified for cataloging purposes, when the work has appeared under varying titles.  As in the 130 (Main Entry) field above, if the work is a translation there must be a subfield l with the language of the translation.  In the 240 field the second indicator shows the number of nonfiling characters; current practice, as in the 130 field, is to enter the uniform title without article and use second indicator 0.

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            |c [serials] if issuing body on piece differs, replace 245 with current name and include superseded information in a 550 note.

Filing indicators – In a 245 field the first indicator shows whether there is to be an added entry for title, i.e. whether a 1XX field is present.  The second indicator shows the number of nonfiling characters. NOTE:  Check filing indicator, whenever present, for accuracy.

The filing indicator shows the number of nonfiling characters.  The number of nonfiling characters is equal to the number of characters in the article, plus spaces, punctuation, and diacritics that precede the first significant word.  If the title does not begin with an article, the filing indicator is 0.

245 00 Essays on Kant.

(no 1XX field, no beginning article)

100 1_  Kant, Immanuel,|d 1724-1804.

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|a pagination - number of consecutively numbered pages; 1 v. (various pagings) for non-consecutively numbered pages.  Plates are noted here, following pagination, with the number of plates in brackets if unnumbered in the book, or unbracketed if numbered

300     xvi, 250 p., [8] p. of plates …

            |b ill. – any illustrations (with maps noted specifically)

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            |e [# and type of computer disk]:

;|c24 cm. +|e1 computer disk (3 ½ in.)

or:

;|c24 cm. +|e1 laser optical disc (4 ¾ in.)

For CIP cataloging, fill in required elements of the 300 field as above.

310.  Current Publication Frequency [Serials] – Make sure frequency matches that described in item; if different, put current frequency in 310 and move old frequency to 321; add subfield |f to both notes to indicate dates each frequency was in effect.

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362
Dates of Publication and Volume Designation [Serials] – Check numeric/chronological designation against item; if different, either add new numbering to this field or describe in a 515 note. 

362 0  Vol. 1, no. 1 (June 1962) – v. 29, no. 4 (Mar. 1991); no. 116-

First filing indicators (362):

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            1_ = unformatted

400, 410, 411
Series Statement / Personal, Corporate or Conference Names.

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490
Series Statement – Title is not traced or is traced differently.  First indicator shows whether series is not traced or is traced in a different form.

First filing indicators (490):

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            0_ = Series title not traced

500
General Note:  Any notes which will further describe features of this particular work (see 500 Notes We Find Useful).

504
Bibliography, Etc. Note

505
Contents Notes: titles and authors of articles or chapters in the book.

515
Numbering Peculiarities Note  [Serials] – For frequency changes too complicated for the 362 field.

546
Language notes.

586
Awards notes.

590
Gift notes, notes indicating temporary locations, status  ("Currently on CD STO-decision shelf" ; "defective copy"), or notes for accompanying materials (see Mixed Media).

6XX
Subject fields are checked for typos and egregious errors.

600, 610, 611
Names must meet guidelines for name authorities (See 100 field discussion),

7XX
Authors, editors, contributors to the book.  Names must meet name authority guidelines or print-outs must be sent to DBM (See 100 field discussion).

780, 785
[Serials]. If a previous or later title is included in a linking field, search Sirsi for these titles also; if earlier or later holdings are found, consider treating as a title change rather than as an entirely new record. 

800
Series added entry, personal name.  Traced form of series title from 490.  Indicators are same as for 100 field.

830
Series added entry, uniform title.  Traced form of series title from 490.  Second indicator shows number of non-filing characters.

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Editing Good Member Copy (GMC)

Follow same procedures as above. Special care should be paid to both call numbers and subject headings for validity and accuracy. Also, any purely local subject headings (easily identifiable by unusual indicators or by language other than English) should be deleted.