Section III, Chapter D
Editing Sets
1. COMPLETE SETS
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- If CIP, check dates in fixed field
- Record number of volumes in 300 field
- Add contents (505 field) if appropriate.
- Create MARC holdings record (see MARC Holdings Records, Section III, Chapter M) with the home location in field 852 and the inclusive volumes and dates in field 866.
- For “fat” paperbacks, the entire set will go to Preservation Services even if only one volume is actually bigger than 1.5 inches.
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- Display bibliographic record and load order
- Load unbound fascicles from order record, or, if loaded from bib record, delete resulting item record
- Add ISBN if appropriate
- Add contents to 505 field if appropriate
- Add series tracing if appropriate
- Add to volume holdings in MARC holding record
- Check the bibliographic record for changes to title, author, editor, publisher, and series fields; make notes and added entries as necessary
- For volumes received in fascicles, the fascicles should have the call number written in ink on the top left-hand corner and be given to the serials receiver. When the last piece is received, it and the accompanying title page are given to Preservation Services.
- When adding an additional volume to a record originally cataloged as a one volume monograph, fill out a boxwork slip for the original volume with instructions to add v.1 to the call number. Re-open the record and treat as either a complete or an incomplete set as necessary.
4. ANALYZED SETS
See Analytics
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5. MAJOR MICROFORM SETS
See Processing Microforms, Section IV, Chapter D.
The Head of Cataloging periodically checks for individual cataloging record sets available through OCLC and sets up standing orders as necessary.
Index Terms: Sets, MARC holdings, fascicles