Duplicates

Rough Draft on how to handle/process duplicates

1. Duplicates for YBP Approvals
2. Duplicates for PDA Books
3. Duplicates for Firm Books
4. Duplicates for Standing Orders
5. Duplicates when Ordering
6. Duplicates for Scores

YBP Approvals

If you find a duplicate for a YBP Approval book whether it be a reprint (SEE BELOW) or exact duplicate copy, check the following items

• The original copy of the book in Sirsi is not damaged, lost, or missing. If it is, then give the duplicate copy to Shirley.
• The book is not written by a Rice author. It will say on the vendor slip if it is.
• Check the location of the original book. If it WRC, then keep the new copy and catalog it for STACKS location. If the location is BIC, then email Peggy Shaw (or current BIC librarian) and ask if they would like to a second copy of the book in the STACKS location or to return the current copy.
• If the original copy is an ebook, return the duplicate.
• If the original copy is a PDA book, return the duplicate.
• If the original copy is a book that has been ordered and not cataloged, return the duplicate. Acquisitions will decide which book to keep based on price and if the ordered book can be cancelled.
• If the original copy is a book that has been cataloged and does meet the requirements above, return the duplicate

If it is a reprint ...

To return the duplicate book, you will need to write down the original book's order number (if applicable), the title control number (if it is not a book that has been ordered) and check mark the appropriate box of the pink return slip. Write your initials in the appropriate box.

You will also need to delete (if applicable) the duplicate record of the book that you are returning.

Place the book, with the pink return sticking out of the top of the book, on the small book cart next to Beverly's desk. She will return any books to you if they can be cataloged.