Pre-Cataloging Electronic Resources

Pre-Cataloging for Electronic Resources

Requests for cataloging are usually received from the Electronic Resources staff.  Sometimes request to catalog titles available free online are received from Collection Development librarians.  Also, notification about title additions for some packages (JSTOR, Project MUSE, and DigiZeitschriften) are received directly from the provider or from their website.  Cataloging has agreed to do pre-cataloging for such requests as soon as possible, so that users can access those titles from the url links in the bibliographic records.  Final cataloging is later completed by the Serials Catalog Librarian.

1. Search title in Sirsi; if record found for online version, add the new url to that record in an 856 field:
   
   856 40 $u http://www.webadress.com
   
   Also, click on the Vol/Copy tab and make sure the Home Location is not set to WITHDRAWN (if it is, change it to: INTERNET)
   
   
2. If no record is found in Sirsi, search on OCLC, with Format: Computer files (/com) (note: if you don't find anything, search again with Format: Continuing Resources (/ser)
   
   
3. If an OCLC record is found found, export to Sirsi.  
   
   
4. If there are multiple records, prefer:
   
   1. records with 042 field "lcd"
   2. records with BibLvl "I"
   3. successive entry records (EncLvl "0")
   4. earliest record
   5. JSTOR records
   (If in doubt, pick one and export it; add a note about any questions or problems to the serials cataloger)
   
   
5. After export, search title in Sirsi; add new url (from the cataloging request received from Electronic Resources, etc.) in the 856 field:
   
   856  40   $uhttp://www.newurl.com
   
   Delete all other 856 fields already in OCLC record.

   Note: If the url is not on the printout or list, you can get it from searching the title in Serials Solutions:

    http://ps4ps6lm2r.search.serialssolutions.com/

   Right click the hot link next to the appropriate publisher/vendor and copy the url (use the second http: field, after the one that starts: http://ps4ps6lm2r.search.serialssolutions.com/)

6.  If no record was found on OCLC, make a note on the title list indicating this, and create brief temp bib record on Sirsi, including:
   

         130 0_      <title> (Online)

         245 00      <title> h [electronic resource].

         856 40      $uhttp://www.newurl.com
   
   
7. Return all lists & printouts to Serials Cataloger, so that cataloging can be completed at a later date.