INTRODUCTION
Historically, Fondren Library begins numbering copies with the number "1" in each location in the library. For example, if we have one copy in BIC, one copy in Reference, and one copy in the stacks, each copy should be copy 1 in its location, although the library has three copies. If we have two copies in the stacks and one copy in WRC, the stacks copies are copies 1 and 2, and the WRC copy is copy 1.
ADDED COPIES
Procedures for added copies are designed in order to preserve this practice of numbering copies in different locations in a separate sequence from copies in other locations.
Adding a copy to a new location.
We will create a call number structure when we add a copy in a new location in Sirsi, whether or not the location is in the same library (i.e., Fondren and Business) as the first copy. This applies to monographs and to multi-volume items.
Adding a copy to the same location.
We will create a copy structure if we add a copy to the same location as a previous copy.
REPLACEMENT COPIES
When adding or ordering replacements, the status of the original copy will determine whether the item will be added as a call number or a copy (See Ordering Procedures, subsection 5.4).
Copy
If the item has not been changed to "lost", "missing", "withdrawn", or "shadow", the replacement will be ordered as a copy, and "c.2" will appear in the call number on the item.
Call number
If the original copy displays location "lost", "missing", "withdrawn", or "shadow", the replacement will be added as a call number, and no copy number will appear on the item.
ANOMALIES
Items were not treated consistently as call numbers or copies in the Notis-Sirsi migration. We have accepted whatever appeared in the system unless it posed a problem when adding volumes or changing location. This means that the way an item is treated in Sirsi may not always be consistent with what is on the label of the item, e.g., some items say "c.2" in Sirsi but do not say "c.2" on the book.