Starting in 2014, all new Woodson Research Center provisional records will be created in OCLC Connexion and then imported into Sirsi. After that, slight modifications will need to be made to that record in Sirsi.
Woodson will email an xml file containing all the information that should be needed to create a record in OCLC Connexion. It will be a Single Record in whatever format (usually this is either a Books or Mixed Materials Record) is appropriate. Open the xml file in a text editor, i.e. Notepad++, Atom, etc. When you open the file, it should very similar to what is below (This is in Notepad++. If you use another text editor, the coloring of the tags will be different).
The required fields are the following:
- 100 (author field) or 700 (editor field)
- 245 (title field) - needs to include dates (See special requirements)
- 300 (physical description field) (See special requirements)
- 610 or 650 field (subject field) - at least one field in the record needs to be a LCSH field
- 520 (abstract or scope of work field) - if two of them, choose the longer/more complete of the two
- 506 (restrictions of access field)
- 524 (preferred citation of described materials field)
- 856 and 555 (electronic location and access field) (See special requirements)
Title Special Requirements:
The XML section for the title field will look like this:
When inputting into OCLC, please follow these guidelines:
- Use |k before the object of the titlle
- For dates (which must be included)
- Use |f for date range
- Use |g for bulk dates
Example: Reginald Moore Sugar Land Convict Leasing System|kresearch collection,|f1878-2015.
Physical Description Special Requirements:
The XML section for the physical description field will look like this:
When inputting into OCLC, please follow these guidelines: