You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 4 Next »

Starting in 2014, all new Woodson Research Center provisional records will be created in OCLC Connexion and then imported into Sirsi. After that, slight modifications will need to be made to that record in Sirsi.

Woodson will email an xml file containing all the information that should be needed to create a record in OCLC Connexion. It will be a Single Record in whatever format (usually this is either a Books or Mixed Materials Record) is appropriate. Open the xml file in a text editor, i.e. Notepad++, Atom, etc. When you open the file, it should very similar to what is below (This is in Notepad++. If you use another text editor, the coloring of the tags will be different).

These are the required fields:

  • 100 (author field) or 700 (editor field)
  • 245 (title field) - needs to include dates (See special requirements)
  • 300 (physical description field) (See special requirements)
  • 610 or 650 field (subject field) - at least one field in the record needs to be a LCSH field
  • 520 (abstract or scope of work field) - if two of them, choose the longer/more complete of the two
  • 506 (restrictions of access field)
  • 524 (preferred citation of described materials field)
  • 856 and 555 (electronic location and access field) (See special requirements)

 

Fixed Fields:

Below is a fixed fields section for Mixed Materials.

  • ELvl should be I (Capital i)
  • Ctrl should be a
  • Lang should be eng, unless the material specifies a different language
  • Ctry should be xxu
  • Desc should be i
  • DtSt should be s for a single date, k for a range of years, or m for a initial/terminal date
  • Dates should be what was included in the xml file

 

040 field:

Be sure to include |e dacs after the rda field in the 040 field.

Example: RCE ǂe rda ǂe dacs ǂc RCE ǂd RCE ǂd OCL

 

Title Special Requirements:

The XML section for the title field will look like this:

 

When inputting into OCLC, please follow these guidelines:

  • Use |k before the object of the titlle
  • For dates (which must be included)
    • Use |f for date range
    • Use |g for bulk dates

Example: Reginald Moore Sugar Land Convict Leasing System|kresearch collection,|f1878-2015.

 

Physical Description Special Requirements:

The XML section for the physical description field will look like this:

When inputting into OCLC, please follow these guidelines:

  • Use |a for numbers
  • Use |f for items or distance

Example: |a5|fboxes|a(7|flinear ft.)

More readable format for the example: |a 5 |f boxes |a (7 |f linear ft.)

 

Electronic Location and Access Special Requirements:

The XML section for the electronic location and access field will look like this:

When inputting into OCLC, please follow these guidelines:

For the 555 field, this will be for TARO links. This stands for Texas Archival Resources Online.

  • For |a use the following wording: Finding aid online at Texas Archival Resources Online:

 

For 856 field, this will be for ArchiveSpace.

  • For |a use the following wording: Finding aid online at Fondren Library:

555 Example: Finding aid online at Texas Archival Resources Online: |u http://www.lib.utexsa.edu/taro/ricewrc/00906/rice-00906.html

856 Example: Finding aid online at Fondren Library: |u http://archives.library.rice.edu/repositories/2/resources/1051

 

 

 

 

 

 

 

  • No labels