ENTERING RECORDS IN OCLC
Verify that work is not already in OCLC.
Request workform with command:
wfm (books format)
wfmc (scores)
wfme ( maps)
wfmg (visual materials)
wfmj (sound recordings)
wfmm (electronic resources)
wfmp (mixed materials – kits)
wfs (serials)
Type record into OCLC, observing input standards and conventions of the appropriate format, and sending marked edits screen by screen.
If related edition is found in OCLC, type “new”, send, and edit resulting record to reflect book in hand. Bibliographic Formats and Standards, Sec. 1, “When to input a new record,” contains guidelines for new records.
Proofread, validate, and save, noting save number.
Ideally wait until next day to ensure most accurate final proofreading.
Again, verify that no record for work already exists in OCLC. Proofread and correct record. Update, noting OCLC number.
Overlay on provisional record (see Transferring Records). Check access points and subjects in Sirsi as a check for typographical errors. Complete cataloging.
Should an error be discovered in a record you have entered, return to OCLC and call up record.
- If no other library has attached its symbol, lock record, correct error and send marked edits, and replace.
- If the record has already been used by another library, send correction to OCLC. Bibliographic Formats and Standards, Sec. 5.7 and 5.8 contain information for reporting changes and duplicates electronically.