PROCESSING OF DISKETTES AND CD-ROMs
Diskettes and CD-ROMs accompanying books
Diskettes and CD-ROMs accompanying books will be copied by Cataloging. Diskettes accompanying serials will be copied by Acquisitions. CD-ROMs accompanying serials will be copied by Cataloging. If copying is prohibited for a specific diskette or CD-ROM, the item should be referred to the Head of Technical Services.
The copied diskette/CD-ROM is labeled with the call number and relevant bibliographic data and instructions from the original diskette/CD-ROM. The original diskette/CD-ROM is labeled with the call number and control number and placed in the original diskette/CD-ROM file in Technical Services.
Books with diskettes/CD-ROMs contain the copied diskette/CD-ROM in a book pocket. The bibliographic record for a book with an accompanying diskette indicates “Diskette(s) in pocket” and the item record shows the appropriate piece count. CD-ROMs that accompany books or serials are reflected in 300 or 525 field of the bibliographic record and the item record shows the appropriate piece count. Serials with diskettes/CD-ROMs contain the copied diskette/CD-ROM in a pocket. Once the serial is sent for commercial binding, the copied diskette/CD-ROM will be held by the Binding Unit until the bound volume has been returned from the bindery at which point the copied diskette/CD-ROM will be placed in a book pocket in the bound volume. Books and bound serials with diskettes/CD-ROMs are flagged for the Marking Table.
On-demand copying of 5.25 diskettes accompanying books
As the library does not currently offer a public-access computer with a 5.25 inch disk drive, we offer on-demand copies of these diskettes onto 3.5 inch diskettes. When Public Services requests on-demand copying, Cataloging makes the copies. Turnaround time for this service is generally no more than 24 hours.